What are the responsibilities and job description for the Accounts Receivable and Billing Specialist position at Tecta America Commercial Roofing?
Description
Accounts Receivable and Billing Specialist
Position Identification
Non-Exempt
Reports to: Operating Unit President
Position Summary
Perform accounts receivable duties with accuracy and timeliness to assure positive business relations with customers.
Job Functions
Physical surroundings: Office environment with typical office machines and exposure to noise and temperature.
Physical Effort: Extensive sitting, standing, walking. Repetitive keying, typing. Occasional lifting not to exceed 25 pounds
Travel: Occasional, for purposes of training in operating units
Hours: 7:00am – 5:00pm
Salary: Based on experience
The above statements are intended to describe the general nature and level of work being performed by persons assigned to this position. They are not intended to be an exhaustive list of all associated responsibilities, skills, efforts or working conditions. Tecta America reserves the right to change, amend, add, delete and otherwise assign any and all duties, responsibilities and position titles as it deems necessary to meet the needs of the business. Tecta America is an Equal Opportunity Employer.
Accounts Receivable and Payroll Specialist4/2020
Accounts Receivable and Billing Specialist
Position Identification
Non-Exempt
Reports to: Operating Unit President
Position Summary
Perform accounts receivable duties with accuracy and timeliness to assure positive business relations with customers.
Job Functions
- Plan, organize, and establish objectives and goals for work assigned
- Create invoices and manage invoicing process including preparation of AIA documents
- Customer collection calls/emails with documentation
- Coordinate with Project Managers for lien release and project close out
- Prepare invoice credit memos as needed
- File A/R and paid invoices
- Assist Service Manager in monthly inventory reconciliation
- Prepare monthly accounts. receivable statements for mailing (15th)
- Prepare pre-qualification contractor packets
- Contract review
- Order Certificates of Insurance for projects and customers per request
- Request bonds as needed
- Change order processing in centralized company database system
- Work with Project Managers to complete the close out package to facilitate the release of the retainage payment
- Type and distribute customer quotes as needed
- File Township taxes yearly
- Request permits as needed
- Track project warranties
- Distribute next day schedule to crews
- Set up and arrange seminars, luncheons, and training events
- Perform general administrative functions related to day-to-day operations
- Perform other related duties as assigned
- Monitor and modify field employee daily hours in company field management interface
- Submit weekly payroll reports to the regional accounting team
- Assist Office Administrator/HR with Human Resources functions to include; assist applicants, prepare new hire and benefits packets and other duties as needs
- Maintain and meet all DOT regulations on company fleet including but not limited to vehicle registrations, hazmat, PA and NJ DEP
- Prepare and maintain UCR and DOT filings, IFTA taxes, Apportion Registration and Form 2290
- High school diploma or equivalent
- General knowledge of Accounting principles
- Knowledge of payroll-related practices and procedures
- Well-organized with ability to multi-task.
- Computer skills and knowledge of office software packages including Microsoft Office Suite
- Proficiency with Microsoft Excel, including strong analytical abilities
- Ability to speak, read and comprehend instructions, short correspondence and policy documents, as well as converse comfortably with associates
- Knowledge of payroll technical subjects or ability to research/ask for help
- Bachelor’s degree
- Knowledge of business and management principles
- Excellent communication skills
- Teamwork and collaboration
- Sound problem assessment and problem-solving skills
- Ability to make decisions and ascertain when an issue needs escalation.
- Well organized; Adept at planning work and managing time
- Extreme attention to detail and high level of accuracy
- Initiative
- integrity
- Adaptability
- Willingness to learn
- Compliance with workplace policies and procedures for risk identification, risk assessment and risk control
- Active participation in activities associated with the management of workplace health and safety
- Identification and reporting of health and safety risks, accidents, incidents, injuries and property damage at the workplace
Physical surroundings: Office environment with typical office machines and exposure to noise and temperature.
Physical Effort: Extensive sitting, standing, walking. Repetitive keying, typing. Occasional lifting not to exceed 25 pounds
Travel: Occasional, for purposes of training in operating units
Hours: 7:00am – 5:00pm
Salary: Based on experience
The above statements are intended to describe the general nature and level of work being performed by persons assigned to this position. They are not intended to be an exhaustive list of all associated responsibilities, skills, efforts or working conditions. Tecta America reserves the right to change, amend, add, delete and otherwise assign any and all duties, responsibilities and position titles as it deems necessary to meet the needs of the business. Tecta America is an Equal Opportunity Employer.
Accounts Receivable and Payroll Specialist4/2020
