What are the responsibilities and job description for the Operations Coordinator position at Tecta & Schwickerts?

Description

Job Description – Operations Coordinator

Summary / Objective

The Operations Coordinator is responsible for the plans, coordination, budgets, estimates, and all other activities of their assigned jobs.

Compensation and Benefits

Salary is commensurate with position, education, and experience
401(k) Retirement Plan and company matching percentage
Individual Health Insurance paid 100%
Group Individual Life Insurance Policy paid 100%
Dental Insurance paid 100%
Individual Vision Insurance paid 100%
Additional supplemental benefits available
Cellphone stipend
Eligible for Paid Time Off after 90 days
Eight paid holidays

Essential Functions / Responsibilities

Complete project set up paperwork and work with Accounting / Admin team for set up.

Buy-out materials and subcontractors within job specifications and Mahaney standards to maximize project profitability.

Coordinate, price, and produce purchase orders.

Generate and track submittals, RFI’s, warranty and change order documentation.

Monitor reports concerning such areas as work progress, costs, labor and scheduling.

Generate job billings for Operations Leaders review based on job costing and job progress in accordance with the contract requirements. Ensure accurate billing information relayed to the Accounting team.

Ensure that all pre and post job checklist requirements are executed.

Maintain and prepare all correspondence (written and electronic) and project documentation.

Act as the point of contact and communicate project status to all participants.

Successfully close out projects.

Maintain and improve online project systems and software.

Position Requirements

2 years work experience in an administrative role; construction industry strongly preferred.

Exceptional communication and interpersonal skills.

Keen attention to detail and an aptitude for problem solving.

Able to proactively address potential issues.

Excellent computer skills, including Microsoft Office.

Collaborative working style and team-player attitude.

Positive and encouraging personality.

Able to work independently with little supervision.

Highly motivated with a strong work ethic.

Proficiency with Smartsheet or project management software is a plus.

Outstanding organizational skills and ability to prioritize tasks.

Able to thrive in a high-volume, deadline-driven work environment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Physical surroundings : Office and shop environment with typical office machines and exposure to noise and temperature as well as exposure to typical hazards of jobsite, including ladders, construction materials, etc.

Physical Effort : Extensive sitting, standing, walking. Repetitive keying, typing. Some filing necessary which will require lifting, bending, and / or utilizing a step stool.

Position Type / Expected Hours of Work

This is a full-time non-exempt position. Typical days and hours of work are Monday through Friday from 8 : 00 AM to 5 : 00 PM with a 1-hour lunch.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EEO Statement

Mahaney, A Tecta America Company, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristics protected by federal, state, or local laws

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