Financial Operations and Administration Coordinator

Job Overview:

Tedor Pharma Services is seeking a highly organized and detail-oriented Financial Operations and Administration Coordinator to join our team in Cumberland, RI. This role will be responsible for managing the accounts payable process, negotiating with vendors, and handling essential office and HR administrative duties.

About Tedor Pharma Services:

We are a leading provider of pharmaceutical services, committed to delivering high-quality solutions to our clients. Our team is dedicated to providing exceptional service and support to our customers.

Key Responsibilities:

1. Manage Accounts Payable: Process invoices, ensure timely payments, and maintain accurate financial records.
2. Negotiate with Vendors: Communicate with vendors to negotiate pricing, payment terms, and resolve discrepancies.
3. Reconcile Invoices: Match purchase orders with invoices, verify approvals, and prepare payments.
4. Track Expenses: Maintain records of expenses and assist in budget management.
5. Provide HR Support: Assist with onboarding new employees, maintaining personnel files, and handling basic HR documentation.
6. Support Payroll Processing: Ensure employee records are up to date.
7. Coordinate Office Tasks: Manage office supplies, equipment maintenance, and general administrative tasks.
8. Ensure Compliance: Adhere to company policies and maintain compliance with labor laws.
9. Support Employee Relations: Address basic HR inquiries and direct complex issues to the appropriate department.
10. Handle Communication: Handle emails, calls, and documentation related to accounts payable and HR functions.
11. Improve Processes: Identify areas for efficiency improvements in AP and administrative processes.

Requirements:

• A minimum of 1 year of experience in accounts payable, vendor negotiations, or a similar finance role.
• Familiarity with HR administrative tasks and office management.
• Strong attention to detail, organizational, and multitasking skills.
• Proficiency in accounting software (QuickBooks) and Microsoft Office (Excel, Word, Outlook).
• Excellent communication and problem-solving abilities.

Education:

An Associate's or Bachelor's degree in Accounting or Business is required.

Work Environment:

This is a full-time position based in Cumberland, RI. The successful candidate will be required to work in an office environment, using standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands or arms. Must be able to lift 10 pounds.