Production Planner

Job Title: Production Planner

Location: Greater Medford

Type: Contract to Hire

Pay: $30/hr

Job Summary:
We are seeking a detail-oriented and organized Production Planner to oversee the scheduling, planning, and coordination of maintenance and production tasks for a fast-paced manufacturing environment. This role ensures smooth operations by managing production orders, coordinating resources, and maintaining accurate documentation. The ideal candidate has strong communication skills, proficiency with software tools, and a proactive approach to problem-solving.

Key Responsibilities:

• Production Planning:

  • Plan and oversee maintenance activities, including heavy maintenance scheduling.

  • Open, manage, and review production orders for efficient workflow.

  • Coordinate resources for high-priority tasks, ensuring timely resolutions.

• Resource Coordination:

  • Order and manage repair/replacement parts required for maintenance and repairs.

  • Arrange travel, accommodations, and transportation for field technicians.

  • Monitor and manage material shortages, ensuring availability for production needs.

• Documentation and Auditing:

  • Prepare and update production paperwork and indexes for compliance and accuracy.

  • Conduct weekly audits of production documentation to ensure quality and completeness.

  • Create, maintain, and validate invoices for materials and operations.

  • Process and manage discrepancy reports and related production paperwork.

• Scheduling and Process Management:

  • Maintain and update production scheduling systems with relevant data.

  • Track and adjust production schedules based on material and demand changes.

  • Manage digital processes for maintenance and repair approvals, ensuring accuracy and consistency.

• Support and Training:

  • Coordinate, implement, and provide training on database systems and processes.

  • Support production staff with prioritization of tasks and resolution of operational challenges.

• Timekeeping and Payroll Coordination:

  • Maintain accurate records of maintenance personnel work hours.

  • Enter daily work hours for contractors and verify timesheets for accuracy.

  • Submit approved contractor timesheets to the payroll team for processing.

  • Monitor and record total hours worked by field technicians.

• Timesheet Management:

  • Approve timesheets in designated timekeeping systems and resolve discrepancies.

  • Process requests for changes in status, including vacation, unpaid leave, and other time-off requests.

  • Ensure proper documentation and entry of on-call pay for specialized personnel, such as welder

Qualifications:

• Technical Skills:

  • Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.

  • Experience with Microsoft 365 is preferred.

  • Familiarity with Enterprise Resource Planning (ERP) systems; experience with Microsoft Dynamics AX is a plus.

• Communication and Organizational Skills:

  • Excellent verbal and written communication abilities for conveying clear instructions and updates.

  • Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.

• Education and Experience:

  • High School Diploma or equivalent required.

  • Valid driver’s license required.

  • Experience in production planning, scheduling, or a related field is preferred.

Additional Requirements:

• Knowledge of office equipment, procedures, and systems.

• Ability to prepare reports, maintain specialized records, and adapt to changing priorities.

• A proactive and collaborative approach to working with cross-functional teams.