Billing Specialist

Purpose
The purpose of this role is to assist the Teichert Energy and Utilities division in meeting project accounting objectives. Specifically, this role prepares billings, communicates and corrects rejections from Clients, manages receivables and the aging statement.

Focus & Scope
Essential duties and responsibilities, i.e. those which are basic, necessary, and an integral part of the job, are indicated below.

Company / Entity

• Collaborates across departments and supports consistent technical practices and financial reporting procedures. Adheres to policies, procedures, and standards that protect the company’s interests.
• Promotes and protects Teichert’s values including diversity, teamwork, fair work environment and respect of others in order to maintain a “team” spirit within the business and on project teams; works and cooperates with other disciplines across company lines to ensure maximum and best uses of Teichert resources.
• Promotes and protects the community perception of Teichert.
• Assists in achieving a zero-injury culture through supporting safety programs and actively participating in appropriate safety meetings and training sessions to maintain a safe, healthy work environment and meet corporate safety standards.

Technical / Specialty Area

• Successfully manages the billing and payment process. Prepares and processes high-volume client billings daily, to meet weekly deadlines. Communicates changes in billing policies and updates training documentation. Works with Project Management staff to ensure accurate billings are submitted timely. Assists with rejection invoices from the client, working with the Project Management staff for resolution and re-submission.
• Maintains records to verify contract terms, prices, payment terms, and other data required for reconciling invoices payments. Minimizes turnaround on receivables and collectables.
• Assists with proper coding of accounts payable invoices in a manner that facilitates timely and accurate recording of costs, payment of vendors and preparation of client invoices.
• Performs cost transfers for JC Cost move query and cost adjustments with approval.
• Manages the review of the weekly ageing report to ensure all invoices are entered into applicable systems and sends bi-weekly requests to approvers. Assists with reconciling “penny” balances on aging report.
• Assist with technical issues with external clients and resolve discrepancies to resolve billing issues.
• Builds and maintains positive working relationships with internal and external customers, vendors, and contractors. Facilitates communication of company, project, and reporting policies. Maintains a favorable impression of the company with external customers through professional and courteous interactions.
• Gathers feedback and continuously strives to make improvements to day-to-day processes and practices.
• Responsible for completion of documentation, including files, records, reports and control documents for use in aging statements, payables and receivables transactions, Foreman timecards and/or other as required. Documentation must be adequate to support internal and external audits.
• May visit job sites and other office locations throughout the state in order to advance collaboration and to develop first-hand knowledge of job progress.
• Meets financial, business, and project deadlines.

Relationships, Qualifications and Requirements, & Competencies

Key Relationships

Reports to:

• Regional Project Accounting Supervisor

Direct reports:

• None

External clients:

• Owners, developers, private customers, public agencies, state and federal regulatory agencies, subcontractors, suppliers, union contacts, labor compliance agencies.

Internal clients:

• Project Accounting, Manager, Estimators, Project Managers, Project Engineers, Superintendents, Foremen, Area Managers, Administrative Staff, Corporate Finance, Teichert Materials, Mobile Equipment

Role Qualifications & Requirements
Education:

• Bachelor’s degree in Business, Finance, Accounting (or related field) or equivalent combination of technical training and related experience.

Experience & Industry Expertise:

• 2-4 years billing experience, Utility billing preferred.
• Experience with Pipelines industry and with Master Service Agreements a plus.

Specific Job Requirements:

• Up to 25% travel is required and may involve an overnight stay
• Ability to preserve confidential and proprietary information and successfully avoid conflicts-of-interest.
• Attention to detail in a changing environment.
• Ability to quickly adapt to process/billing changes.
• Intermediate to Advance PC skills using Excel spreadsheet applications.
• Ability to seamlessly work in multiple applications (Company & Customer).
• Self-starter who works in a team environment to meet weekly deadlines.
• Knowledge of the company’s Standard Operating Policies and Procedures.
• Valid Driver’s License.
• Successful completion of a pre-employment drug, alcohol, and background investigation.
• Current on all company required safety training.

Competencies:

• Relationship Management
• Business Acumen
• Communications
• Organization and Management
• Technology: Microsoft Office, Accounting and Finance Software (Viewpoint Vista Preferred), Adobe Pro, SAP, Taulia, Ariba
• Technical competence in business and/or finance

Equipment Used, Physical Demands, and Work Environment

Equipment Used:

• Personal computer, telephone, general office equipment, personal protective equipment.

Physical Demands & Work Environment: The physical demands and work environment characteristics are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical: Sitting for long periods of time working at the computer or driving to other offices or job sites. Some lifting of materials and equipment up to 50 lbs. Close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. May work long hours during peak seasons.
• Work Environment: Occasional job site visits may require walking on uneven ground, exposure to loud noise, high levels of dust and fumes and exposure to inclement or extreme weather conditions. May work various shifts or hours, including early mornings, dusk or evenings. Typical office environment with adequate temperatures and lighting, low levels of noise. Demands of meeting tight deadlines.

BASE SALARY RANGE:
$69,167.00 - $96,833.00
The range displayed reflects the range the company reasonable expects to pay for the position. The actual base salary is subject to variation due to the role, level, geographic location, relevant education, training, or experience, among other factors.

Employer Disclosure Statement
The above statements and job description is intended to describe the nature and level of work being performed within this job. They are not intended to be an exhaustive list of all responsibilities, duties, and tasks. Other similar or additional duties are performed as assigned.

Equal Opportunity Employer
Teichert and its subsidiaries are proud to be an equal opportunity workplace. Individuals seeking employment at our company are considered without regards to age, ancestry, color, race, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, religion, military or veteran status, or any other characteristic protected by federal, state, or local laws.

Notice to Staffing Agencies
Teichert, Inc. and its subsidiaries ("Teichert") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Teichert, including unsolicited resumes sent to a Teichert mailing address, fax machine or email address, directly to Teichert employees, or to Teichert’s resume database will be considered Teichert property. Teichert will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Teichert will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Teichert’s recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Teichert will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Teichert’s Human Resources Representative or his/ her designee. No other Teichert employee is authorized to bind Teichert to any agreement regarding the placement of candidates by Agencies.

3500 American River Drive

Sacramento

California

95864

Billing Specialist