Office Assistant

Please note this is a part-time position.

Purpose
This position is responsible for performing a variety of entry level clerical work in support of Readymix’s Division office administrative functions. Primary responsibilities are to provide clerical assistance for concrete sales, payroll processing, accounts payable and receivable processing and maintain various cost, sales, or production reports. This position does not supervise any employees.

Focus & Scope
Essential duties and responsibilities, i.e. those which are basic, necessary, and an integral part of the job, are indicated below:

• Provides product information for customers or sales support; answer basic questions and directs customer concerns to the necessary parties in a manner that is positive, professional and clearly understood.
• Assist with general paperwork related to sales, submittals or bids; transfers information from operations reports and posts to Vista.
• Assist with some accounts payable functions including entering and processing purchase orders and work orders.
• Assists with necessary reporting to track proper order totals as well as to monitor COD and payment tracking.
• May assist with the following functions:
  • State\Federal\Government compliance reporting.
  • Processing of timecards and all related payroll functions.
  • Accuracy and completion of Certified Payroll reports.
  • Accounts receivable duties.
  • Purchasing standard office supplies.
  • Receiving, classifying, and routing incoming mail.
• Promotes a Zero Injury culture through personal adherence to all company safety policies and practices.

Relationships, Qualifications and Requirements, & Competencies

Key Relationships

Reports To:

• Operations Manager

Direct Reports:

• None

External Clients:

• Customers, Vendors

Internal Clients:

• Accounts Payable, Payroll, Employees

Role Qualifications & Requirements

Education:

• A High School diploma or G.E.D. or an equivalent combination of training, education and experience.

Experience and Industry Expertise:

• One year of administrative experience is preferred.

Specific Job Requirements:

• Must possess basic computer software skills including Word, Excel and Outlook.
• Must be able to maintain established records and files in accordance with operational or regulatory requirements.
• Must possess basic mathematical skills including adding, subtracting, multiplying, dividing and basic understanding of fractions, percentages and units of measure.
• Must demonstrate the ability to learn department and industry specific computer programs and systems such as Vista, Track-It!, Command Alkon, Kofax, or Kronos.
• Must be able to prioritize and manage multiple assignments when assisting internal or external customers.
• Must be able to resolve basic customer service issues as needed.
• Must demonstrate the ability to provide a high level of customer service and deal effectively with their questions and or problems seeking assistance when needed.
• Must be able to clearly communicate and be understood both verbally and in written form by internal and external customers.
• Must demonstrate an ability to work in a team environment and maintain effective working relationships with all levels of staff and management.

Competencies

• Building Relationships
• Listening
• Planning/Prioritizing
• Initiative
• Dependability
• Learning/Development
• Strong Communication

Equipment Used, Physical Demands, and Work Environment

Equipment Used:

• General office equipment, telephone, automobile, personal protective equipment (i.e. safety glasses, hearing protection) when visiting plants.

Physical Demands & Work Environment: The physical demands and work environment characteristics are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical: Sitting for long periods of time working on the computer or attending meetings. Job site visits require walking on uneven ground, steep slopes, and exposure to extreme temperature and/or humidity. Some lifting of materials and equipment up to 20 lbs. May require climbing of stairs.
• Work Environment: Typical office environment with adequate temperatures and lighting, low levels of noise. Demands of meeting tight deadlines. Exposed to the conditions of job sites which can include loud noise, dust, fumes, and extreme weather conditions prevalent at the time.

HOURLY BASE SALARY RANGE:
$20.83/hour - $25.00/hour
The range displayed reflects the range the company reasonable expects to pay for the position. The actual base salary is subject to variation due to the role, level, geographic location, relevant education, training, or experience, among other factors.

Employer Disclosure Statement
The above statements and job description is intended to describe the nature and level of work being performed within this job. They are not intended to be an exhaustive list of all responsibilities, duties, and tasks. Other similar or additional duties are performed as assigned.

Equal Opportunity Employer
Teichert and its subsidiaries are proud to be an equal opportunity workplace. Individuals seeking employment at our company are considered without regards to age, ancestry, color, race, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, religion, military or veteran status, or any other characteristic protected by federal, state, or local laws.

Notice to Staffing Agencies
Teichert, Inc. and its subsidiaries ("Teichert") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Teichert, including unsolicited resumes sent to a Teichert mailing address, fax machine or email address, directly to Teichert employees, or to Teichert’s resume database will be considered Teichert property. Teichert will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Teichert will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Teichert’s recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Teichert will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Teichert’s Human Resources Representative or his/ her designee. No other Teichert employee is authorized to bind Teichert to any agreement regarding the placement of candidates by Agencies.

12275 Pioneer Trail

Truckee

California

96161

Office Assistant