Executive Assistant

JOB SUMMARY

• The Administrative Services Coordinator is integral in advancing division-wide operations, communication, and engagement. The position requires exceptional initiative, critical thinking, organizational skills, and professional communication.
• This role is a vital representative of the Administration, providing high-level executive and administrative support to the Ambulatory Division at a leading healthcare organization.
• This dynamic position supports senior leadership, including the Senior Vice President and Chief Ambulatory Operations Officer, Senior Vice President of the Medical Foundation, Vice President of Ancillary Services, Chief Medical Information Officer (CMIO), Primary Care Medical Director, and other ambulatory leaders as needed.
• In addition to a wide range of administrative and operational responsibilities, the role oversees all regulatory CLIA licensing and renewals for ambulatory clinics, ensuring compliance with the California Department of Public Health (CDPH), the Centers for Medicare & Medicaid Services (CMS), and other regulatory agencies.
• The Administrative Services Coordinator is essential for enhancing division-wide operations, communication, and engagement.
• This position demands exceptional initiative, critical thinking, organizational skills, and professional communication while working both independently and collaboratively in a fast-paced environment.

JOB SPECIFICATIONS

• Education: Courses in business English, typing, transcribing, and knowledge of data analysis. Associate's degree required.
• Licensure/Certification: Notary Public Commission or completion of requirements within six months of hire.
• Experience: Minimum of five years in an executive assistant or secretary position with continually increased responsibility. Coordination of high-level projects preferred.
• Skills: Demonstrates effective problem-solving, critical thinking, decision-making, and conflict resolution skills. Types 60 wpm; may take shorthand and/or use speed writing and transcription skills. Mastery of MS Office, Excel, and PowerPoint. Excellent written and verbal communication skills.
• Interpersonal Skills: Demonstrates the organization's core values. These values include nurturing and caring for others, taking ownership, respecting relationships, building trust, and consistently striving for excellence.
• Standards of Performance: Demonstrates performance by adhering to established policies and procedures and exhibiting the defined characteristics associated with attendance and punctuality.
• Physical Effort: Attendance is an essential function of the job. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. While performing the duties of this job, the employee may engage in primarily sedentary activities.
• Hours of Work: 8:00 a.m. to 4:30 p.m., Monday–Friday, or based on business need.

Job Types: Full-time, Contract

Pay: $30.00 - $35.00 per hour

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Executive support: 5 years (Required)
• Administrative Support: 5 years (Required)
• MS Office: 1 year (Required)
• Travel Arrangements: 1 year (Required)
• Scheduling & Calendar Management: 1 year (Required)

Ability to Commute:

• Fairfield, CA 94533 (Preferred)

Ability to Relocate:

• Fairfield, CA 94533: Relocate before starting work (Preferred)

Work Location: In person

Salary : $30 - $35