What are the responsibilities and job description for the Event Support Specialist position at TEKsystems?
*Description*
Must have skills: Organizational Skills to multitask various projects meetings and events. Communication skills to adequately ensure our meeting hosts expectations are exceeded.
Teachable skills: Local ticketing systems
Optional skills: Food and beverage experience
How quickly are you looking to interview/hire? ASAP
I understand this is approximately a 04/04/2025 to 09/30/2025 contract. Any possibility of extension or going perm? No guarantee of an extension or permanent placement.
This role is located in Washington - Bellevue.
Can this position be fully remote? NO
Does this worker need to near any hubs? Bellevue: 929 108th Ave NE 18th Floor Bellevue WA 98004
If the role requires the worker to be onsite? Monday-Friday 7AM-4PM or 8AM-5PM depending on business need
Any specific time zones this candidate will need to work to accommodate? PST
How many interview rounds and will there be any assessments? 1 round
Years of Experience: 5-7
How many years of experience would you consider overqualified? 7
How many years of experience would you consider underqualified? 4
Any other critical details to note for our suppliers? Team size is currently 3 looking to expand to 4. This role would be in our Bellevue office managing events Mon-Fri on-site generally as the only Event Team Member in that office.
_______________________________
ACTUAL TITLE: EVENT SPECIALIST
Roles/Responsibilities:
Own and manage multiple programs throughout the year
Serve as the single point of contact for programs owned ensuring consistent experience for the customer and best utilization of campus space
Participates in ideation collaborating with multiple stakeholders for the event in order to generate concepts and brainstorm ideas. Then help develop a plan for the execution of these ideas.
Responsible for contracting vendors including and not limited to catering furniture mascot talent and organizing internal business partner volunteer needs.
Provide guidance on internal processes required for events including guest registration security vendor load in/load out
Ensure the proper space set-up vendor load in/load out and working order of all audio-visual equipment
Develop and oversee the events budget. Review proposals for cost and profitability and keep the budget in mind when selecting proposals.
Identify and respond to service gaps misses and problems with a focus on both the guest experience and continuous improvement.
Understand client brand and marketing with the ability to ensure consistent on-brand messaging
Comfortable presenting event plans in front of all levels of team members including Leadership
Maintain up to date event documentation and interact with our internal event request system
Support other colleagues in multiple complex events and activities in a collaborative and extremely fast paced environment
Manage and contribute towards creative problem solving.
Required Skills:
Bachelor's degree or equivalent experience required
5-7 years successful event management experience planning customer-centric events preferably in a B2B high-tech fast-paced events environment
Excellent written and verbal communication and customer service skills with the ability to proactively address needs
Results-oriented customer driven organized with attention to detail and strong interpersonal skills that are effective at all levels of the organization
Ability to handle stress and last minute urgent requests anticipate issues and have or quickly develop contingency plans
Ability to assess and prioritize workload in a strict deadline-oriented environment
Thrive on teamwork and overcoming obstacles
In-depth knowledge of Service Cloud Quip collaboration tool G-suite products including docs sheets slides and hangout is desired
Ability to work a flexible schedule and travel when required minimal
Proficiency in GMAIL and GCAL Social Tables CAAD or CVent event software experience preferred
Exceptional time management communication organizational skills and professionalism
Highly organized with an acute attention to detail
Ability to adjust to changing priorities and handle multiple projects at once
*Skills*
event management
*Top Skills Details*
event management
*Additional Skills & Qualifications*
Work Schedule:
Hours: Monday-Friday, 7:00 AM - 4:00 PM or 8:00 AM - 5:00 PM PST, depending on business needs.
Daily Tasks: Meeting with caterers for onsite events, managing events, planning future events with travelers from other offices, and working through the ticketing system. The role involves managing over 100 pending tickets, with more than half tied to Bellevue.
Responsibilities:
Event Coordination: Managing catering needs, AV support, and janitorial needs.
Program Management: Owning and managing multiple programs throughout the year, serving as the single point of contact for programs, and ensuring consistent customer experience and best utilization of campus space.
Vendor Management: Contracting vendors for catering, furniture, mascot talent, and organizing internal business partner volunteer needs.
Event Execution: Providing guidance on internal processes required for events, ensuring proper space setup, vendor load-in/load-out, and working order of all audio-visual equipment.
Budget Management: Developing and overseeing the events budget, reviewing proposals for cost and profitability, and keeping the budget in mind when selecting proposals.
Problem Solving: Identifying and responding to service gaps, misses, and problems with a focus on guest experience and continuous improvement.
Brand and Marketing: Understanding client brand and marketing to ensure consistent on-brand messaging.
Presentation: Comfortable presenting event plans in front of all levels of team members, including Leadership.
Documentation: Maintaining up-to-date event documentation and interacting with the internal event request system.
Collaboration: Supporting colleagues in multiple complex events and activities in a collaborative and fast-paced environment.
Creative Problem Solving: Managing and contributing towards creative problem solving.
Skills and Experience:
Must-Have Skills: Organizational skills to multitask various projects, meetings, and events; communicatio
*Experience Level*
Entry Level
FOR *WASHINGTON ONLY - if this position offers additional benefits other than those listed below, you must also include that detailed information in the posting. (Ex. Employees will also receive 10 days of vacation leave/PTO annually in addition to paid sick leave provided by Washington state law or local ordinances)*
We
reserve the right to pay above or below the posted wage based on factors
unrelated to sex, race, or any other protected classification.
Eligibility
requirements apply to some benefits and may depend on your job classification
and length of employment. Benefits are subject to change and may be subject to
specific elections, plan, or program terms. This temporary role may be eligible
for the following:
* Medical, Dental & Vision
* 401(k)/Roth
* Basic/Supplemental Life & AD&D
* Short and long-term disability
* HSA & DCFSA
* Transportation benefits
* Employee Assistance Program
* Company Paid Time off or State Sick Leave
*Pay and Benefits*
The pay range for this position is $25.00 - $28.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
* Medical, dental & vision
* Critical Illness, Accident, and Hospital
* 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
* Life Insurance (Voluntary Life & AD&D for the employee and dependents)
* Short and long-term disability
* Health Spending Account (HSA)
* Transportation benefits
* Employee Assistance Program
* Time Off/Leave (PTO, Vacation or Sick Leave)
*Workplace Type*
This is a fully onsite position in Bellevue,WA.
*Application Deadline*
This position is anticipated to close on Apr 14, 2025.
About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
Must have skills: Organizational Skills to multitask various projects meetings and events. Communication skills to adequately ensure our meeting hosts expectations are exceeded.
Teachable skills: Local ticketing systems
Optional skills: Food and beverage experience
How quickly are you looking to interview/hire? ASAP
I understand this is approximately a 04/04/2025 to 09/30/2025 contract. Any possibility of extension or going perm? No guarantee of an extension or permanent placement.
This role is located in Washington - Bellevue.
Can this position be fully remote? NO
Does this worker need to near any hubs? Bellevue: 929 108th Ave NE 18th Floor Bellevue WA 98004
If the role requires the worker to be onsite? Monday-Friday 7AM-4PM or 8AM-5PM depending on business need
Any specific time zones this candidate will need to work to accommodate? PST
How many interview rounds and will there be any assessments? 1 round
Years of Experience: 5-7
How many years of experience would you consider overqualified? 7
How many years of experience would you consider underqualified? 4
Any other critical details to note for our suppliers? Team size is currently 3 looking to expand to 4. This role would be in our Bellevue office managing events Mon-Fri on-site generally as the only Event Team Member in that office.
_______________________________
ACTUAL TITLE: EVENT SPECIALIST
Roles/Responsibilities:
Own and manage multiple programs throughout the year
Serve as the single point of contact for programs owned ensuring consistent experience for the customer and best utilization of campus space
Participates in ideation collaborating with multiple stakeholders for the event in order to generate concepts and brainstorm ideas. Then help develop a plan for the execution of these ideas.
Responsible for contracting vendors including and not limited to catering furniture mascot talent and organizing internal business partner volunteer needs.
Provide guidance on internal processes required for events including guest registration security vendor load in/load out
Ensure the proper space set-up vendor load in/load out and working order of all audio-visual equipment
Develop and oversee the events budget. Review proposals for cost and profitability and keep the budget in mind when selecting proposals.
Identify and respond to service gaps misses and problems with a focus on both the guest experience and continuous improvement.
Understand client brand and marketing with the ability to ensure consistent on-brand messaging
Comfortable presenting event plans in front of all levels of team members including Leadership
Maintain up to date event documentation and interact with our internal event request system
Support other colleagues in multiple complex events and activities in a collaborative and extremely fast paced environment
Manage and contribute towards creative problem solving.
Required Skills:
Bachelor's degree or equivalent experience required
5-7 years successful event management experience planning customer-centric events preferably in a B2B high-tech fast-paced events environment
Excellent written and verbal communication and customer service skills with the ability to proactively address needs
Results-oriented customer driven organized with attention to detail and strong interpersonal skills that are effective at all levels of the organization
Ability to handle stress and last minute urgent requests anticipate issues and have or quickly develop contingency plans
Ability to assess and prioritize workload in a strict deadline-oriented environment
Thrive on teamwork and overcoming obstacles
In-depth knowledge of Service Cloud Quip collaboration tool G-suite products including docs sheets slides and hangout is desired
Ability to work a flexible schedule and travel when required minimal
Proficiency in GMAIL and GCAL Social Tables CAAD or CVent event software experience preferred
Exceptional time management communication organizational skills and professionalism
Highly organized with an acute attention to detail
Ability to adjust to changing priorities and handle multiple projects at once
*Skills*
event management
*Top Skills Details*
event management
*Additional Skills & Qualifications*
Work Schedule:
Hours: Monday-Friday, 7:00 AM - 4:00 PM or 8:00 AM - 5:00 PM PST, depending on business needs.
Daily Tasks: Meeting with caterers for onsite events, managing events, planning future events with travelers from other offices, and working through the ticketing system. The role involves managing over 100 pending tickets, with more than half tied to Bellevue.
Responsibilities:
Event Coordination: Managing catering needs, AV support, and janitorial needs.
Program Management: Owning and managing multiple programs throughout the year, serving as the single point of contact for programs, and ensuring consistent customer experience and best utilization of campus space.
Vendor Management: Contracting vendors for catering, furniture, mascot talent, and organizing internal business partner volunteer needs.
Event Execution: Providing guidance on internal processes required for events, ensuring proper space setup, vendor load-in/load-out, and working order of all audio-visual equipment.
Budget Management: Developing and overseeing the events budget, reviewing proposals for cost and profitability, and keeping the budget in mind when selecting proposals.
Problem Solving: Identifying and responding to service gaps, misses, and problems with a focus on guest experience and continuous improvement.
Brand and Marketing: Understanding client brand and marketing to ensure consistent on-brand messaging.
Presentation: Comfortable presenting event plans in front of all levels of team members, including Leadership.
Documentation: Maintaining up-to-date event documentation and interacting with the internal event request system.
Collaboration: Supporting colleagues in multiple complex events and activities in a collaborative and fast-paced environment.
Creative Problem Solving: Managing and contributing towards creative problem solving.
Skills and Experience:
Must-Have Skills: Organizational skills to multitask various projects, meetings, and events; communicatio
*Experience Level*
Entry Level
FOR *WASHINGTON ONLY - if this position offers additional benefits other than those listed below, you must also include that detailed information in the posting. (Ex. Employees will also receive 10 days of vacation leave/PTO annually in addition to paid sick leave provided by Washington state law or local ordinances)*
We
reserve the right to pay above or below the posted wage based on factors
unrelated to sex, race, or any other protected classification.
Eligibility
requirements apply to some benefits and may depend on your job classification
and length of employment. Benefits are subject to change and may be subject to
specific elections, plan, or program terms. This temporary role may be eligible
for the following:
* Medical, Dental & Vision
* 401(k)/Roth
* Basic/Supplemental Life & AD&D
* Short and long-term disability
* HSA & DCFSA
* Transportation benefits
* Employee Assistance Program
* Company Paid Time off or State Sick Leave
*Pay and Benefits*
The pay range for this position is $25.00 - $28.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
* Medical, dental & vision
* Critical Illness, Accident, and Hospital
* 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
* Life Insurance (Voluntary Life & AD&D for the employee and dependents)
* Short and long-term disability
* Health Spending Account (HSA)
* Transportation benefits
* Employee Assistance Program
* Time Off/Leave (PTO, Vacation or Sick Leave)
*Workplace Type*
This is a fully onsite position in Bellevue,WA.
*Application Deadline*
This position is anticipated to close on Apr 14, 2025.
About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
Salary : $25 - $28
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