What are the responsibilities and job description for the Administrative Assistant position at TekWissen ®?
Overview
TekWissen Group is a workforce management provider throughout the USA and many other countries in the world. Our client is the second-largest private employer in Chicago. We are a multicultural, international community of more than 20,000 faculty and staff—each supporting UChicago’s mission of inquiry and academic excellence.Our client is a Medical Center provides world-renowned patient care, while advancing medical science through groundbreaking research. Together, UChicago Medicine and the Biological Sciences Division are working to address the world’s most pressing medical challenges.
Job Title: Administrative Assistant
Duration: 2 Months
Location: Batavia, IL 60510
Job Type: Contract
Work Type: Onsite
Shift: (Mon - Fri, 8:30 AM - 5:00 PM)
Job Description
Scheduling & Calendar Management:
Organizational Skills:
TekWissen is an emerging global human capital, recruitment and IT services organization. Operating since 2009, we draw upon more than a decade of staffing experience to deliver critical talent acquisition solutions and IT engagements for our clients. We’re founded on a culture that is passionate about delivering tailored solutions, that create lasting partnerships.
Our global footprint covers six countries: United States, Canada, Australia, India, United Kingdom and the Philippines. This allows us to work in close partnership with organizations and manage everything from global talent needs with demanding resourcing strategies, to single sites with lower recruitment volumes.
TekWissen® is an equal opportunity employer supporting workplace diversity.
TekWissen Group is a workforce management provider throughout the USA and many other countries in the world. Our client is the second-largest private employer in Chicago. We are a multicultural, international community of more than 20,000 faculty and staff—each supporting UChicago’s mission of inquiry and academic excellence.Our client is a Medical Center provides world-renowned patient care, while advancing medical science through groundbreaking research. Together, UChicago Medicine and the Biological Sciences Division are working to address the world’s most pressing medical challenges.
Job Title: Administrative Assistant
Duration: 2 Months
Location: Batavia, IL 60510
Job Type: Contract
Work Type: Onsite
Shift: (Mon - Fri, 8:30 AM - 5:00 PM)
Job Description
- We are seeking a highly organized and proactive Administrative Assistant to support the transition team with a range of administrative functions.
- This role involves scheduling, drafting communications, planning meetings, and managing various projects.
- The ideal candidate will be detail-oriented, capable of multitasking, and possess excellent communication skills.
Scheduling & Calendar Management:
- Coordinate and manage executive and team calendars.
- Schedule and confirm appointments, meetings, and events.
- Handle travel arrangements and accommodations as needed.
- Draft, proofread, and edit internal and external communications, including emails, memos, and reports.
- Prepare and distribute meeting agendas, minutes, and follow-up action items.
- Serve as a liaison between departments and external partners.
- Organize and coordinate meetings and events.
- Prepare meeting materials and ensure all logistical arrangements are in place.
- Follow up on action items and track progress to ensure timely completion.
- Assist with planning and executing various projects.
- Monitor project timelines and deadlines, ensuring deliverables are met.
- Prepare status reports and update stakeholders on project progress.
Organizational Skills:
- Ability to manage multiple tasks and prioritize effectively.
- Excellent written and verbal communication skills; ability to draft clear, professional documents and correspondence.
- Strong focus on accuracy and thoroughness in all tasks.
- Capable of managing time efficiently and meeting deadlines.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software (e.g., Asana, Trello).
- Strong ability to work collaboratively with team members and interact professionally with clients and stakeholders.
- Ability to identify issues and develop practical solutions.
- Ability to handle highly sensitive information with confidentiality.
- High School Diploma or equivalent required; Associate's Degree or higher preferred.
- Minimum of 2-3 years of administrative experience, preferably in a corporate or professional setting.
- Experience in project management and event planning is a plus.
TekWissen is an emerging global human capital, recruitment and IT services organization. Operating since 2009, we draw upon more than a decade of staffing experience to deliver critical talent acquisition solutions and IT engagements for our clients. We’re founded on a culture that is passionate about delivering tailored solutions, that create lasting partnerships.
Our global footprint covers six countries: United States, Canada, Australia, India, United Kingdom and the Philippines. This allows us to work in close partnership with organizations and manage everything from global talent needs with demanding resourcing strategies, to single sites with lower recruitment volumes.
TekWissen® is an equal opportunity employer supporting workplace diversity.
