Admin Assistant

Job Summary
We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to our executive team. The ideal candidate will possess exceptional communication skills and a strong attention to detail, ensuring that all tasks are completed efficiently and effectively. This role requires a blend of administrative expertise, customer service skills, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage the executive's calendar, scheduling appointments and meetings using Outlook Calendar.
• Provide front desk support, greeting visitors and handling inquiries with professionalism and courtesy.
• Maintain organized filing systems for documents, ensuring easy access to important information.
• Assist with proofreading documents to ensure accuracy and clarity before distribution.
• Handle phone communications with excellent phone etiquette, managing incoming calls and messages efficiently.
• Utilize various phone systems to facilitate communication within the office.
• Support office management tasks, including ordering supplies and maintaining a clean working environment.
• Provide executive administrative support by preparing reports, presentations, and other necessary documentation.
• Travel Planning and Logistics
• Monitor and manage budgets, track expenses, prepare basic financial reports
• Help with billing, payment and bank reconcilliations

Skills

• Strong customer service orientation with the ability to interact positively with clients and team members.
• Background in Finance, Accounting & Bookkeeping
• Proficient in Excel, Quickbooks, Budgeting Tools and Financial Software
• Proficient in file management techniques for efficient organization of documents.
• Excellent proofreading skills with keen attention to detail.
• Experience in front desk operations and managing visitor interactions.
• Proficient in using Outlook Calendar for scheduling and time management.
• High level of computer literacy, including familiarity with office software applications.
• Strong office management skills with the ability to maintain an organized workspace.
• Experience providing executive administrative support in a professional setting is preferred.
• Exceptional phone etiquette and familiarity with various phone systems.

This Personal Assistant position offers an exciting opportunity for individuals looking to contribute their skills in a dynamic work environment while supporting executive operations effectively.

Job Type: Full-time

Pay: From $42,791.00 per year

Benefits:

• 401(k) matching
• Flexible schedule
• Life insurance
• Professional development assistance
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Work Location: In person

Salary : $42,791