Administrative Assistant & Office Manager

Administrative Assistant & Office ManagerAbout UsTelesat (NASDAQ and TSX : TSAT) is a leading global satellite operator, providing reliable and secure satellite-delivered communications solutions worldwide to broadcast, telecommunications, corporate and government customers for over 50 years. Backed by a legacy of engineering excellence, reliability and industry-leading customer service, Telesat has grown to be one of the largest and most successful global satellite operators.Telesat Lightspeed, our revolutionary Low Earth Orbit (LEO) satellite network, scheduled to begin service in 2027, will revolutionize global broadband connectivity for enterprise users by delivering a combination of high capacity, security, resiliency and affordability with ultra-low latency and fiber-like speeds. Telesat is headquartered in Ottawa, Canada, and has offices and facilities around the world.The company’s state-of-the-art fleet consists of 15 GEO satellites, the Canadian payload on ViaSat-1 and one Phase 1 LEO satellite, which is the start of Telesat Lightspeed. For more information, follow us on Twitter, LinkedIn or visit www.telesat.comTelesat is currently looking for an Executive Assistant for our Bethesda MD office. Reporting to the local Vice President, the Executive Assistant will provide administrative support to the Vice President, two Regional Sales Directors, the head of International Sales Engineering; and members of the U.S. sales team, legal, product management and Lightspeed, based in Bethesda.Main Responsibilities : Coordinate and finalize the preparation of regularly scheduled management presentations.Organize and schedule meetings and appointments.Organize and book travel arrangements.Submit and reconcile expense reports.Track and monitor travel expenses against budget.Book conference calls, rooms, taxis, couriers, hotels etc.Greet and assist visitors to the office.Maintain polite and professional face-to-face, phone and e-mail communications.Handle office tasks, such as answering and directing phone calls, setting up for meetings, managing office supplies, liaising with the local building management and HQ.Anticipate the needs of others in order to ensure their seamless and positive experience.Education and Experience required : A minimum of 5 years of experience working as an Executive Assistant in a fast-paced environmentCollege degree preferred.Proven experience in a support / administrative role requiring a high degree of teamwork.Excellent time management skills and ability to multi-task and prioritize work.Attention to detail and problem-solving skills.Excellent written and verbal communication skills.Strong organizational and planning skills.Proficient in Microsoft Office, especially Outlook and PowerPoint.Proven experience working with Travel expense applications such as Concur and financial applications such as Workday, would be considered an asset for this role.Experience in HR Administration or Coordination would be considered an asset for this role.Decision Making and Supervision : Position reports directly to the local Vice President.There are no direct reports to this position.#LI-TL1At Telesat, we take pride in being an equal opportunity employer that values equality in the workplace. We are committed to providing the best candidate experience possible including any required accommodations at every stage of our interview process. All qualified applicants that have been selected for an interview that require accommodations, are advised to inform the Telesat Talent team accordingly. We will work with you to meet your needs. All accommodation information provided will be treated as confidential. To access the US “EEOC is The Law” information, please click on the link below