Administrative Assistant

TeleSolv Consulting has an immediate opportunity to work with the Federal Government as an Administrative Assistant enabling you to have a Public Trust Clearance.

Duties / Responsibilities:

• Assist in the preparation of presentation materials.
• Order of office and student supplies and scheduling of classrooms and other FLETC facilities.
• Arrange the shipment of class supplies to the student’s home station.
• Plan and execute graduation ceremonies which include facility coordination, travel arrangements for guests, and the production of certificates of graduation.
• Provide guidance to students for the completion of student forms ranging from student contact data forms to new hire on boarding student forms.
• Completes verification and audit of student forms for accuracy and completeness prior to submittal to other FPS offices.
• Edit all incoming and outgoing documents.
• Maintain confidentiality of information.
• Assist the Subject Matter Experts (SME) in the development of policy documents.
• Assists staff instructors, guest instructors, and students with logistical support, clearances, and travel arrangements.
• Provide support through FLETC Student Services for requesting student transcripts and FLETC course syllabi.
• Prepare classrooms for training programs to include classroom set up.
• Prepare correspondence, letters and memos from hard copy, using form letters, and/or drafting content as requested.
• Prepare, edit and assemble reports required for meetings and presentations.
• Coordinates meetings and conferences.
• Gathers appropriate information, prepares agendas and reports summarizing items discussed during these meetings.
• Follows up on action items to ensure that the Chiefs/Managers are fully briefed on issues of concern.
• Prepare and distribute meeting agendas and meeting minutes and provide timely and comprehensive communication between involved parties.
• Work effectively with other branches and divisions within the organization to accomplish tasks.
• Provide assistance, as needed, with special projects.
• Obtain necessary information from appropriate source(s) to complete assigned tasks and share information with others as needed.
• Research, verify and compile information to provide full subject coverage.
• Assist with the revision and preparation of training materials.
• Develop and edit regularly scheduled draft status reports, as requested by TPD.
• Contractor confers with senior managers and operating offices regarding incoming inquiries, establishing deadlines, compiling information, and preparing resulting correspondence for signature of the FPS TPD Chiefs, or his designee.
• Mange and compile Workman’s Comp Files for students and staff.
• Corresponds with Regional personnel and Regional Training Program Managers (RTPMs) to retrieve data for reports, retrieve roster data and registration information.
• Work within various Learning Management Systems or other software systems for the tracking, registering, managing training or other training related activities owned by FPS, FLETC and/or other agencies.
• Organizing, maintaining, and filing official records (Class and student records) via the FPS Training Management IT system.
• Maintain all of the division’s files following a logical system so that others are able to file and easily retrieve documents.
• Establish and maintain purchase card folders and correspondence in support of the TPD Purchase Card program.
• Establish, maintain, and monitor a variety of records and statistical data regarding the administrative services provided by the division.
• Other ad hoc assignments, as determined.

Minimum Requirements:

• U.S. Citizen.
• Active Public Trust Security Clearance or the ability to obtain and maintain one.
• High school diploma or a General Equivalency Diploma (GED) from an accredited institution recognized by the U.S. Department of Education.
• Ability to communicate effectively, both orally and in writing.
• Resourcefulness and ability to function in a fast-paced environment.
• Professionalism and the ability to interact effectively with others.
• Ability to meet planned and unscheduled deadlines in a timely manner.
• Five (5) years of administrative experience in an office setting performing duties similar in scope.
• Proficiency in various software applications to include, Microsoft Office Products (Word, Excel, Access, Power Point and Outlook)
• Functional knowledge and competency with contemporary office machines.
• Proficient in searching and obtaining documents from the Internet; ability to conduct detailed research and analysis of technical and cost data; effectively communicate orally and in writing to include Government style correspondence and reports at a senior level.
• Ability to work effectively with other managers, team members and support personnel.
• Ability to effectively manage several projects at one time and must be motivated and seek new assignments and follow through independently on assignments.
• Able to disclose COVID-19 vaccination status and abide by contract/department’s COVID-19 guidance when accessing any facility.

Preferred Requirements:

• DHS and/or FPS DHS and/or FPS experience in federal government budget, acquisition, purchase card programs, federal government pay, and travel regulations and systems is desired.

Background Investigation:

As part of this process, the government will perform a criminal, credit, tax, employment, and drug history background check. The government has varying tolerances, with mitigating circumstances, for all the categories' issues. The government is looking to confirm that you are in good financial standing, up to date on your tax filings, rehire eligible with your prior employers, and have adhered to any federal restrictions on illegal drug use, including marijuana, in addition to other checks related on your character and trust worthiness.

About TeleSolv Consulting:

Join the TeleSolv Consulting Team on our mission to provide quality and unparalleled service to our clients. We are a growing organization that provides a variety of professional and administrative services to public and private organizations with global operations. Rated in the top 1000 businesses in 2019 by Inc.com. Since its founding in 2000, TeleSolv Consulting has been committed to helping organizations solve complex problems. Our solutions integrate sound management principles with the most appropriate technologies to assist senior executives in effectively managing programmatic, schedule, and technical risks. TeleSolv Consulting offers excellent compensation, training, advancement opportunities, and exceptional benefits including PTO, sick leave, up to 11 paid federal holidays, medical, dental, vision, company paid life, short-term and long-term disability insurance, employee assistance program, and matching 401(k) plan. In addition to the hourly rate, you will be eligible to receive an hourly Health and Welfare (H&W) benefit, for the first 40 hours worked in any work week. The H&W rate is an amount provided to offset the cost of the company providing fringe benefits.