What are the responsibilities and job description for the AR/AP Billing Specialist position at TeleSource, Inc.?
Job Title: Billing Specialist
Location: Cornelius, NC (In-office)
Department: Finance
Reports To: Finance Manager
Job Summary:
We are seeking a highly detail-oriented and experienced Billing Specialist to join our finance team. This in-office position, located in Cornelius, NC, offers the opportunity to work in both Accounts Receivable (AR) and Accounts Payable (AP). The ideal candidate will hold an Associate's Degree in Accounting (or equivalent experience) and possess a strong understanding of accounting processes. The Billing Specialist will play a crucial role in maintaining accurate financial records, processing billing and payables, and ensuring efficient transaction management to support the company's financial health. Technology project terminology desired in an effort to invoice for technology projects accurately.
Key Responsibilities:
Accounts Receivable (A/R):
- Generate and issue accurate invoices based on completed projects, contracts, or service tickets.
- Ensure that all billing details are complete and precise, including project-specific costs, labor hours, materials, and any other billable expenses.
- Review project information to ensure all billable items are captured and correctly invoiced.
- Send out invoices promptly and ensure clients receive them in a timely manner.
- Monitor outstanding receivables, follow up with clients, and ensure the collection of payments within established timelines.
- Update and maintain customer records, ensuring that contact information and billing preferences are accurate and up to date.
Accounts Payable (A/P):
- Process and verify vendor invoices related to specific projects, tickets, or services.
- Match vendor costs to corresponding projects, tickets, or services, ensuring that all charges are appropriately recorded.
- Review and verify the accuracy of cost allocations, ensuring expenses are correctly attributed to the respective project or service.
- Ensure timely approval and payment of vendor invoices, maintaining strong relationships with vendors.