What are the responsibilities and job description for the Part-time Office Manager position at TELYON?
Office Manager
Location: Onsite at our HQ office in Old Saybrook, CT
The Office Manager will be responsible for maintaining an efficient and organized office environment. This role includes general administrative support, office supply management, travel coordination, and assisting with meeting documentation. The ideal candidate is proactive, organized, and enjoys keeping a workplace running smoothly.
RESPONSIBILITIES:
- Maintain and restock office supplies to ensure smooth daily operations.
- Organize and coordinate travel arrangements for select employees, including booking flights, accommodations, and transportation.
- Take notes and prepare summaries for meetings as needed.
- Provide general administrative support, including answering phones, managing correspondence, and scheduling meetings.
- Assist with organizing office files and documents to ensure efficiency.
- Coordinate office maintenance and liaise with vendors for any office-related needs.
- Support internal team communication and coordination efforts.
- Sort and distribute incoming mail, as well as manage outgoing mail, including trips to the post office for sending packages and checking the P.O. Box.
QUALIFICATIONS:
- Previous experience in administrative, office management, or executive assistant role preferred.
- Strong organizational and time management skills.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other office management tools.
- Ability to handle multiple tasks and prioritize workload effectively.
- Reliable, detail-oriented, and self-motivated.
- Experience with travel coordination and meeting documentation is a plus.
These duties and responsibilities are intended to describe the general nature and scope of work expected to be performed by this position. This is not an exhaustive list of duties. Other responsibilities can and will be assigned based on the growth and direction of the business.
Job Type: Part-time
Expected hours: No more than 25 per week
Benefits:
- Flexible schedule
Schedule:
- Monday to Friday
Work Location: In person
