Part Time Office Administrator

Job Title: Part-Time Office Administrator and Manager

Job Description:

We are seeking a dedicated and organized Part-Time Office Administrator and Manager to join our team. This role is essential in ensuring the smooth operation of our office environment. The ideal candidate will be responsible for maintaining office cleanliness, managing supplies, overseeing access to the office, and coordinating building maintenance.

Key Responsibilities:

• Maintain a clean and organized office space to promote a productive work environment.
• Manage office supply inventory, including ordering and restocking as needed.
• Oversee access to the office, ensuring security protocols are followed.
• Coordinate with building maintenance personnel to address any facility issues promptly.
• Assist in creating and implementing office policies and procedures as needed.

Skills and Qualifications:

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in office software and technology.
• Attention to detail and a proactive approach to problem-solving.
• Ability to work independently and as part of a team.

We welcome applicants who are committed to fostering a positive and efficient office atmosphere. If you are a motivated individual with a passion for office management, we encourage you to apply.

Minimum Qualifications:

• High school diploma or equivalent; associate’s or bachelor’s degree in business administration or a related field preferred.
• 2 years of experience in an administrative, office management, or operations role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Ability to maintain confidentiality and handle sensitive information.

Key Responsibilities:

• Oversee day-to-day office operations and ensure a clean, organized, and well-functioning workspace.
• Manage office supplies, inventory, and vendor relationships.
• Coordinate and schedule meetings, conference calls, and team calendars.
• Serve as the first point of contact for visitors, deliveries, and general inquiries.
• Assist with data entry, filing, and basic task.
• Liaise with building management and service providers (e.g., cleaning, maintenance).
• Support leadership with occasional administrative projects or event coordination.
• Enforce office policies and uphold a positive, professional work environment.

Preferred Skills and Attributes:

• Experience with scheduling software, project management tools (e.g., Trello, Asana), or basic accounting software (e.g., QuickBooks).
• Comfortable working independently and managing priorities with limited supervision.
• Friendly, approachable, and proactive with a customer-service mindset.
• Flexible availability within business hours, typically 15–25 hours/week.