Part Time Office Manager

Description

Job Title: Part Time Office Manager

Job Summary

We are seeking a detail-oriented and proactive Office Manager responsible for maintaining a smooth and organized office environment. This role requires a hands-on approach to managing daily office upkeep, coordinating with service providers, handling facility management tasks, supporting employee needs, and organizing the office. The ideal candidate will excel at multitasking, ensuring a welcoming and efficient workplace for both employees and visitors.

Key Responsibilities

Office and Facility Management

• Daily Cleaning and Maintenance:
• Take out garbage daily, replace bags, and maintain cleanliness in high-traffic areas such as the break room and hallways.
• Conduct light cleaning of the break room and fridge, sweep front and back hallways, and perform a weekly fridge cleanout.
• Stock and Supplies Management:
• Monitor, order, and replenish stock of cleaning, bathroom, and kitchen supplies, including food, coffee, and condiments in the break room.
• Manage office supply inventory, ensuring employees have access to necessary items and equipment.
• Cleaning and Recycling Services:
• Oversee cleaning service providers (twice weekly), ensuring one visit per week includes exterior window cleaning.
• Coordinate with recycling services and manage waste disposal; arrange for a designated bin for cardboard recycling.
• Utilities and Vendor Liaison:
• Coordinate utilities such as cable, electric, and water cooler services; maintain vendor relationships and manage invoices.
• Work with generator and propane providers to establish and maintain a testing schedule.
• Liaise with building management to address facility concerns, handle maintenance requests, and oversee pest control.
  
  

Employee and Visitor Support

• Visitor Coordination:
• Greet and assist visitors upon arrival, ensuring a welcoming experience.
• Mail and Schedule Management:
• Sort and distribute mail to appropriate individuals and departments.
• Access and Security Management:
• Act as a primary contact for building access issues and coordinate with security personnel when needed.
  
  

Administrative Support

• Printer and Equipment Management:
• Manage office printer setups, including toner, drum unit replacements, and paper stock.
• Employee Directory and Contact List:
• Maintain a comprehensive and up-to-date employee contact list for office-wide communications.
  
  

Requirements

Qualifications

• Experience: 2 years in an office management, administrative, or facilities role.
• Skills: Strong organizational and multitasking abilities; excellent communication skills; ability to work independently and in a team.
• Technical Proficiency: Familiarity with office equipment and software (e.g., Microsoft Office Suite); experience with scheduling software is a plus.
  
  

Working Conditions

• On-site position with some physical requirements, including lifting and moving supplies.
• Role may require availability to address urgent facility or scheduling issues outside regular hours.
  
  

To Apply: Please submit your resume and cover letter detailing your relevant experience.