Director – Facilities Management for Learners (FMFL)

TITLE: Director – Facilities Management for Learners (FMFL)

Minimum Qualifications:

• Bachelor Degree in Business Administration, Construction Administration, Engineering or related field or equivalent years’ relevant work experience
• Minimum of five (5) years of experience in facilities management (custodial, maintenance, renovation and construction, warehouse/inventory, and/or skilled trades)
• Ability to obtain a State of Arizona Identify Verified (IVP) Fingerprint Clearance Card
• Valid state issued driver license (position requires travel to multiple sites using a district vehicle)

Preferred Qualifications:

• Experience in K12 education preferred

Role Overview:

We are looking for someone who is an active collaborator, highly motivated, and an innovative leader. The Director of FMFL works under the direction of the Superintendent/CEO or designee and has the responsibility of overseeing the District’s facilities, warehousing, trades, maintenance, custodial and grounds to ensure that they are conducive to the educational process, are safe for students, staff and community, and are fully operable for the use of which it was intended.

The Director of FMFL is responsible for directing and managing the maintenance repairs, installations, and construction activities related to all TD3 facilities in alignment with Governing Board policies, state and federal laws and related regulations. Participates in district level planning acting as the voice of the FMFL department. Empowers and supports the FMFL team in ensuring projects, maintenance, and repairs are completed proficiently and within regulatory guidelines, projected timelines, and budget. position which includes completing plumbing workorders and providing emergency custodial support as needed. Develops long- and short-range plans and programs, such as department goals, KPIs, and energy management plans. Collaborates with others to implement and maintain facilities-related services or programs. Develops the budget for the FMFL department, oversees the budgetary process, monitors the fund balances of assigned programs and related financial activity, and assures expenses are within budget limits and that fiscal practices are followed. Inspects new construction, repair work, projects, equipment, work orders, daily maintenance, and supplies to ensure all jobs are completed efficiently and that specifications for major capital improvements are within government regulations; approves inspection reports and payment requests. Researches new products, laws, and regulations in order to make recommendations for purchases, contracts and maintaining facilities services focused on fostering exceptional student and stakeholder experiences.

About Us:

Established in 1874, we have grown to 23 schools, serving over 11,000 students with over 50 languages spoken by our students.

Our organization is centered around our values and beliefs that our students are confident self-advocates with interpersonal and critical thinking skills who productively and innovatively make a positive impact in their current and future communities.

We are proud of the family-like culture that permeates our system. Our system boasts award winning faculty and principals, high achieving students, signature programs and unparalleled parental and community support.

We take our mission and vision seriously and we are committed to inspiring excellence in every child and every adult so that our students are prepared to embrace the opportunities of tomorrow. At TD3, you have an opportunity to change the world and life trajectory of over 11,000 students.

ESSENTIAL FUNCTIONS:

(Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all duties and responsibilities performed by the incumbents of this class.)

Knowledge, Skills, & Abilities

• Operational and strategic planning and performance monitoring (KPIs, metrics, industry standards, etc.)
• Ability to effectively communicate ideas and information in written and oral format to staff, colleagues, district leadership, and the governing board.
• Skilled trades and construction: Materials, methods, and the tools involved in the construction or repair of buildings or other structures.
• Custodial/Grounds/Maintenance: Machines and tools, including their uses, repair, and maintenance, cleaning and groundskeeping standards, and irrigation planning.
• Accounting and Budgeting: Accounting and budgeting principles, practices, and the analysis and reporting of financial data
• Human Resources: Recruitment, selection, compensation and benefits, and HR information systems.
• Administrative: Administrative and office procedures, functions and basic office tasks
• Management: Business/management principles involved in strategic planning, resource allocation, leadership, and coordination of people and resources.
• Customer and personal service: Principles and processes for providing customer and personal services.
• Communication: Effectively writing as appropriate for the needs of the audience. Talking to others to convey information effectively.
• Safety/Security: Equipment, policies, and procedures for the protection of people, data, property, and the organization.
• Law/government: Relevant local, state, and national laws and government regulations including Board of Education policy
• Monitoring: Assessing the performance of yourself, other individuals, or the department to make improvements or take corrective action.
• Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Management: Oversight of financial, material personnel resources and time management.
• Service Orientation & Social Perceptiveness: Actively looking for ways to help people. Being aware of others’ reaction and understanding why they react as they do.

Responsibilities:

Supervise and Support Staff

• Ensure appropriate staffing levels to provide facilities management services to all sites.
• Empower managers and staff to make decisions and provide exceptional service to all stakeholders
• Communicate with FMFL team to ensure cohesion of efforts and strategic planning for projects and events
• Establish a cadence of regular meetings and information sharing strategies focused on two-way information distribution
• Utilize interactive communication and decision-making processes
• Build and support a collaborative and cohesive FMFL team
• Manage staff issues, concerns, and performance
• Conduct annual evaluations

Strategic Planning & Compliance

• Collaboratively develop FMFL goals, policies and processes aligned with TD3 goals.
• Ensure all 27 TD3 facilities are maintained and cleaned in alignment with industry standards
• Review, communicate, and develop actions plans in response to KPIs, service data, and customer feedback.
• Ensure all department employees understand their impact on FMFL goals and utilize employee feedback to create improvements
• Participate in District planning to ensure FMFL is represented and has a voice in the process
• Oversee energy management programs, permits, grants and other state or federal reporting, and all other mandated regulations are in compliance
• Represent FMFL at Governing Board meetings

Fiscal Responsibilities

• Develop and oversee FMFL budget
• Ensure availability of resources to perform FMFL services
• Oversee purchasing, service requests, and vendor contracts for compliance, budget alignment, and fiscal sustainability
• Oversee bond, capital, SFD, and projects related to construction and facilities.

Customer Service

• Develop relationships with internal stakeholders focused on providing exceptional service vis site visits, meetings, phone calls, etc.
• Develop relationships with external stakeholders focused on creating beneficial partnerships and vendor accountability
• Provide problem solving support to the FMFL team
• Foster an environment focused on teamwork, collaboration, and customer experience
• Utilize decision making strategies that weigh multiple options and downstream impacts

Supervisory Responsibilities

• Supervisory Responsibility: FMFL Department; 2 administrative staff, 2 project managers, 7 managers
• Supervisory Activities: Budgeting, Buying, Directing, Evaluating Performance, Hiring, Scheduling, Training, Approving timecards or time off requests
• Budget Signing Authority: Department budget
• Decision-making Authority: Decisions impact the department, school site(s) and/or the District

Mental and Psychological Demands:

• Medium demands: The job requires some mental effort and involves moderate levels of stress (e.g., Occasional need to deal with difficult customers or manage emotions when interacting with others, sometimes work under tight deadlines, limited or no exposure to public criticism, occasionally requires extended periods of concentration on complex tasks).

• Medium work: Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Working Environment

• Moderate risk and discomfort level: The work involves moderate risks or discomforts that require special safety precautions, e.g., working around moving parts, carts, or machines; exposure to contagious diseases or irritant chemicals. Employees may be required to use protective clothing or gear, such as masks, gowns, coats, boots, goggles, gloves, or shields.

DEPARTMENT Facilities Management for Learners
ENTERPRISE Community Confidence
LOCATION Brogan Center
REPORTS TO Superintendent or Designee
CONTRACT LENGTH/DAYS 12 months
COMPENSATION 100,000-120,000 annually
FULL TIME/PART TIME Full Time
FLSA STATUS Exempt