What are the responsibilities and job description for the Office Assistant - Scales Technology Academy position at Tempe School District No.3?
TITLE: Office Assistant - Elementary
JOB DESCRIPTION:
Assist school office, professional staff and departments with a variety of typing, recordkeeping, attendance, data entry, and other clerical duties. Welcome and provide assistance and information to the parents, students, visitors, volunteers, and staff.
QUALIFICATIONS:
- Education and/or experience equivalent to a High School Diploma or GED
- One (1) year of general office clerical experience
- State of Arizona Identity Verified (IVP) Fingerprint Clearance Card
- Completion of District administered skills tests
- Some positions may require fluency in Spanish
- Some positions may require a valid Driver’s License
ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all duties and responsibilities performed by incumbents of this class.)
DUTIES AND RESPONSIBILITIES:
- Provide public relations support to office staff by interacting in person and by telephone with parents, students, visitors, volunteers, and staff.
- Receive and records daily student attendance; enter attendance data into informational databases.
- Track attendance and truancy; contact parents of absent children.
- Input data into computer and run data.
- Prepare new student packets; register new students and ensure all records are available as requested.
- Maintain all aspects of student registration and files including paper and electronic records; forward copies to new school when transferring.
- Contact Attendance Officer regarding truant students; provide appropriate documentation
- Respond to telephone calls dealing with discipline and attendance issues.
- Process lunch program applications.
- Assist with the mailing of report cards and other documents.
- Process lunch fees, activity funds, and other related monetary duties.
- Inventory office supplies and materials.
- May dispense medications to students in the absence of Nurse.
- May translate for Spanish speaking parents.
- Assume duties in absence of School Office Manager.
- Perform other duties as assigned.
KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS:
- Knowledge of District attendance, registration, and record keeping policies and procedures
- Knowledge of customer service/public relations methods, practices and procedures
- Knowledge of interpreting and translating verbal and written English to Spanish preferred
- Knowledge of computer applications related to assignment
- Skill utilizing verbal and written communication skills to develop correspondence, reports, and specialized materials and spreadsheets
- Skill utilizing customer service techniques in responding to requests, inquiries and complaints
- Skill maintaining, updating and retrieving information related to student attendance, registration, tracking and withdrawals
- Skill maintaining confidential files and records
- Skill establishing and maintaining effective working relationships
- Skill in caring for ill children in absence of nurse
- Ability to work on multiple tasks simultaneously with frequent interruptions
WORKING CONDITIONS:
General office environment with extensive student and public contact
PHYSICAL EFFORT:
Repetitive motion and eye strain through extensive utilization of computer hardware and software.
May require lifting materials and supplies weighing up to 25 pounds
WORK YEAR: 223 Days
DEPARTMENT/SCHOOL: Elementary School
GRADE: 36
REPORTS TO: Principal
EVALUATION: Classified Personnel Evaluation
SUPERVISES: N/A
