What are the responsibilities and job description for the Chief Financial Officer / Vice President, Administrative Services position at Temple College?

Salary : $180,000.00 - $200,000.00 Annually

Location : 2600 South First Street Temple, TX

Job Type : Full-Time (Staff)

Job Number : 00357

Division : Administrative Services

Department : Vice President Administrative Services

Opening Date : 09 / 18 / 2024

Closing Date : Continuous

FLSA : Exempt

Salary Grade : Professional

Work Schedule : 8 : 00 AM to 6 : 00 PM Monday-Thursday with an hour lunch break8 : 00 AM to 12 : 00 PM FridaySummer Schedule7 : 30 AM to 6 : 00 PM Monday-Thursday with half-hour lunch break Evening and weekend hours may be required.This is an on-site position. Essential duties of the role must be performed in-person, during prescribed work hours.

Position Summary & Essential Duties

The Chief Financial Officer (CFO) / Vice President of Administrative Services provides management and leadership for the administrative functions of Temple College. The CFO assumes overall responsibility for the College's financial, general accounting, contracts, accounts payable and receivable, investments, and funding operations. Establishes and updates the College's financial policies and standards. Oversees the planning, direction, and administration of the College's support services which include facilities planning and development, physical plant management, and Human Resource functions.

Qualifications (Required and Preferred)

MINIMUM EDUCATIONAL AND WORK REQUIREMENTS (MINIMUM QUALIFICATIONS) :

Master of Business Administration (MBA) OR Bachelor's degree with seven (7) years directly related full-time business, finance, administrative, or accounting experience within a community college, corporation, city, county, state, company, or partnership.

PREFERRED :

Certified Public Accountant (CPA)

CERTIFICATION OR LICENSES :

Certified Public Accountant (CPA)

Job Duties and Responsibilities

The incumbent will :

Help establish and carry out required duties that are consistent with the Value Statements of the College.
Establish College financial policies and transactional standards, ensuring consistency with the College's mission and strategic plans and compliance with Board of Trustees' policies, state and federal fiscal management laws and regulations, and generally accepted accounting standards.
Review and analyze major contractual obligations of the institution to ensure consistency with overall financial goals, objectives, and plans, and compliance with the College's financial policies, procedures, and standards.
Provide leadership and direction to the departments which directly report to this position.
Direct the activities associated with the security and investment of the College's assets and funds. Will serve as the College's Investment Officer.
Participate with the President and other administrators in institutional planning, policy development, and problem resolution.
Provide direction in the management of the College's Physical Plant and facilities planning. Ensures that all operating goals, objectives, plans, and programs are consistent with the College's overall mission and strategic plan.
Oversee and direct the development and maintenance of a comprehensive Master Plan incorporating all institutional facilities and assets; ensures that the Master Plan remains responsive to institutional goals and objectives.
Provide general oversight of outsourced services which include the student apartment complex, security, bookstore, cleaning services, and lawn care.
Oversee preparation of business plans for all applicable departments resulting in the production of College budget documents.
Establish and maintain an organizational structure and staffing to effectively accomplish the organization's goals and objectives; oversees recruitment, training, supervision, and evaluation of unit staff.
Initiate contacts, negotiates, develops collaborative agreements, and maintain relationships and partnerships established with business, external organizations, and other educational institutions. Prepare and make presentations to these groups or other organizations.
Promote grant applications for new or continued funding of grant programs.
Oversee and assist in the on-going development and evaluation of staff.
Oversee the planning, direction, and administration of the College's support services which include facilities planning and development, physical plant management, Human Resource functions, and Safety and Security procedures and measures.
Assume all other job-related duties as assigned by the President of the College

SOCIAL CONSTRUCTS REQUIRED OF POSITION :

Display empathy and positive regard for others in written, verbal and non-verbal communications.

Work with colleagues and students by practicing punctuality, respect for deadlines, collaborative problem solving, and honest communication.

Be friendly and collegial with co-workers, faculty, students, staff, and visitors to the campus.

Build trusting relationships by acting with integrity, courtesy, and responsibility, even in the face of stress or demanding workplace conditions.

Maintain proficiency as needed and approved by attending trainings, reading job-related materials, and meeting with others in area of responsibility.

Dress appropriately for a workplace with frequent customer service interaction and community outreach.

Meet all required standards of confidentiality. Keep work areas in a clean and orderly manner.

As a Temple College Employee, actively engage in the Temple College mission of creating a culture of caring by providing excellent customer service to all internal and external customers and embracing the core values of Temple College : Excellence, Integrity, Community, and Respect.

Knowledge Skills and Abilities & Physical Demands

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED :

KNOWLEDGE :

Knowledge of assets and funds management principles, methods, business and support structures, processes, and techniques.

Comprehensive knowledge and understanding of Federal and State financial laws, regulations, and operating guidelines as they pertain to public institutions of higher education.

Knowledge and understanding of institutional policies and procedures and the regulatory environment within which they operate.

Knowledge and understanding of the mission, goals, organization, and operational / financial infrastructure of a Community College.

Knowledge of investment strategies and techniques.

Knowledge and understanding of organizational performance benchmarking and measurement concepts, principles, and techniques.

SKILLS :

Highly developed and comprehensive financial management skills.

Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.

Advanced verbal and written communication skills and the ability to present effectively to small and large groups.

Strong human resources development and management skills.

Strong analytical, critical thinking, and decision-making skills. Organizational planning, structuring, and staffing skills.

Strategic business planning and business management skills.

Skill in program planning, examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.

ABILITIES :

Ability to foster a cooperative work environment.

Ability to develop, plan, and implement short- and long-range goals.

Ability to review and assess the operational and financial viability of new and existing contractual arrangements and grant proposals.

Ability to analyze and interpret complex financial and operational data and prepare business reports, projections, and recommendations.

Ability to lead, guide, and integrate strategic planning processes and organizational goal development.

PHYSICAL EFFORT : Light physical activity is required with occasional lifting of objects up to 15 pounds.

WORKING CONDITIONS :

Work is normally performed in an office setting. Duties will require travel in personal or school owned vehicles.

WORK SCHEDULE :

8 : 00 AM to 6 : 00 PM Monday-Thursday with an hour lunch break

8 : 00 AM to 12 : 00 PM Friday

Summer Schedule

7 : 30 AM to 6 : 00 PM Monday-Thursday with half-hour lunch break

Evening and weekend hours may be required.

This is an on-site position. Essential duties of the role must be performed in-person, during prescribed work hours.

HOURS REQUIRED PER WEEK :

TRS / ORP :

TRS or ORP

SUPERVISORY DUTIES :

Office Manager, Associate Vice President of Finance & Human Resources, Executive Director of Physical Plant, and Chief of Police / Director of Emergency Management

REPORTS TO :

President, Temple College

The listed duties and responsibilities, Knowledge, Skills and Abilities (KSA's), and physical requirements are intended to describe the general nature and level of work being performed. The information listed is not intended to be construed as a complete listing of all duties and responsibilities, KSA's, and physical requirements required of this position since changes to the position may occur at any time or additional requirements may be added over the course of time.

TEMPLE COLLEGE BENEFITS

To enhance the employment opportunity you may be seeking, Temple College offers a competitive array of benefit options to select from, some of which are fully paid for by the college. Listed below is a summary of benefits currently offered for full-time employees. Part-time employees are eligible for specific benefits on a pro-rated basis.

MEDICAL AND OPTIONAL INSURANCE COVERAGE BENEFIT OPTIONS

The Medical and optional insurance coverage benefit options listed below are offered through Temple College by the Employees Retirement System (ERS) of Texas. Please visit ERS at for further information.

MEDICAL :

Eligible full-time employees can choose from the following medical programs which begin the first day of the month following the 60th day of employment :

HealthSelect of Texas "Blue Cross Blue Shield" (PPO)

Consumer Directed HealthSelect "Blue Cross Blue Shield (HSA)

Medical plans include prescription coverage. Employee medical coverage monthly premiums are fully paid for by the college and the college pays for one-half (1 / 2) of the cost of dependent care coverage monthly premiums.

OPTIONAL BENEFITS :

Dental (PPO and HMO), Vision, Optional Term Life Insurance, Voluntary Accidental Death and Dismemberment, Dependent Term Life Insurance, Short-term and Long-term Disability, Texa$aver (457 plan), TexFlex-Health and Dependent Care Reimbursement.

Optional benefits are employee paid but are offered at very competitive rates.

ANNUAL AND SICK LEAVE ACCRUALS

ANNUAL LEAVE ACCRUALS :

Regular, full-time twelve (12) month faculty and staff accrue Annual Leave as follows :

Years of Service : 0 through 5

Accrual Rate (Maximum Accrual Hours per Month) = 8

Accrual Rate (Maximum Accrual Hours per Year) = 96

Years of Service : 6 through 10

Accrual Rate (Maximum Accrual Hours per Month) =10

Accrual Rate (Maximum Accrual Hours per Year) =120

Years of Service : 10 plus years

Accrual Rate (Maximum Accrual Hours per Month) =12

Accrual Rate (Maximum Accrual Hours per Year) =144

Annual leave may be accrued up to a limit of 240 hours with special provisions allowing for annual accruals above that limit. Faculty with contracts less than 12 months do not accrue Annual Leave but are provided with 20 hours of personal time per fiscal year.

SICK LEAVE ACCRUALS :

Faculty and Administrative Staff : Accruals of 8 hours per month. Sick Leave may be accrued up to a limit of 1040 total hours. Faculty with contracts less than 12 months will receive accruals during the summer semester if they instruct during that time.

ADDITIONAL INFORMATION

HOLIDAYS : Recognized college holidays, in addition to Annual and Sick leave accruals, include Labor Day, Thanksgiving Break, Winter Break, Martin Luther King Day, Spring Break, Good Friday, Memorial Day and Independence Day.

PAYROLL : Employees are paid by direct deposit through the last working day of the month. Actual deposits are paid on the last working business day of the month. All benefit deductions are taken at that time.

RETIREMENT : Temple College is one of the few community colleges in the state of Texas to be permitted Federal Social Security deductions. Temple College is a Section 218 employer.

All regular employees are mandated by the Texas State Legislature to enroll in either the Teacher Retirement System (TRS) or the Optional Retirement Program (ORP) however, ORP participation is based upon position. All faculty members are eligible to participate in either TRS or ORP. A list of ORP providers is available.

Please visit TRS at for further information.

Contribution :

Member : Teacher Retirement System (TRS) = 8.0% of annual salary

Employer : Teacher Retirement System (TRS) = 7.75% of member's annual salary

Contribution :

Member : Optional Retirement Program (ORP) = 6.65 % of annual salary

Employer : Optional Retirement Program (ORP) = 6.6% of annual salary

Tax Sheltered Annuities (TSAs) also known as Tax Deferred Annuities (TDAs) are available to all employees who are eligible to participate in the TRS / ORP retirement program and who wish to participate in this program. This participation is voluntary and contributions are made from the employee's salary. A list of providers is available.

MISCELLANEOUS LEAVE : Family and Medical Leave (FMLA), Jury Duty, Bereavement, Deteriorating weather, and Military training.

WORKERS COMPENSATION : If an employee is injured on the job, Temple College, through its Worker Compensation Program, pays all authorized hospital, nursing, and physician's fees. Additional benefits may be available.

HOURS OF OPERATION :

Regular Schedule :

Monday - Thursday : 8 : 00 a.m. - 6 : 00 p.m.

Friday : 8 : 00 a.m. - 12 : 00 p.m.

Summer Schedule :

Monday - Thursday : 7 : 30 a.m. - 6 : 00 p.m.

Salary : $180,000 - $200,000

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