Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our client’s team on a contract basis in the Hawthorne / El Segundo area. The ideal candidate will have experience in handling contracts, purchase orders, business license forms, and various administrative duties. This role requires a proactive individual with excellent communication skills and the ability to manage multiple tasks efficiently.

Key Responsibilities:

• Prepare, review, and process contracts.
• Maintain and organize contract files and records.
• Track contract deadlines and ensure timely renewals.
• Generate and process purchase orders.
• Verify order details and ensure accuracy.
• Liaise with vendors and suppliers regarding orders and deliveries.
• Prepare and submit business license applications and renewals.
• Ensure compliance with local, state, and federal regulations.
• Maintain records of all business licenses.
• Provide general administrative support to the team.
• Handle correspondence, emails, and phone calls.
• Schedule and coordinate meetings and appointments.
• Maintain and update filing systems, both electronic and physical.
• Assist in preparing reports, presentations, and other documentation.

Qualifications:

• High school diploma or equivalent; associate's or bachelor’s degree preferred.
• Proven experience as an administrative assistant or in a similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Ability to handle confidential information with discretion.
• Strong attention to detail and problem-solving skills.