Sales Coordinator

We are hiring a Sales Coordinator for a valued client in Pacoima, CA within the construction industry. This role offers a chance to join a dynamic team focused on delivering top-notch service while supporting sales and operational efforts. The Sales Coordinator role is a blend of administrative support and communication, acting as a bridge between the sales and dispatch teams. This position requires strong organizational skills, a proactive mindset, and a hands-on approach, including occasional physical tasks.

Key Responsibilities:

• Serve as a liaison between Project Managers and the Dispatch team, ensuring seamless communication and attention to detail.
• Maintain and update records and project data using tools like Smartsheet in collaboration with branch management.
• Collect and organize documentation for project submittals at the branch level.
• Support the Sales team by updating work orders and jobs in the fleet management system.
• Create simple lift plans for jobs (training provided upon hire).
• Maintain the accuracy of customer databases, including contact information and job details.
• Notify stakeholders of service or logistical issues as they arise.
• Handle FAA permit submissions as required by Project Managers for specific orders.
• Provide regular updates on equipment availability, fleet additions, and project statuses to the Sales and Project Management teams.
• Organize and update branch records in shared platforms like DropBox.

Qualifications:

• High School Diploma required; a bachelor’s degree in construction management, civil engineering, marketing, or general business is highly preferred.
• Strong customer service orientation, with the ability to address internal and external needs promptly and professionally.
• Proficiency with Microsoft-based software and comfort with technical environments.
• Exceptional organizational and multitasking abilities, especially under pressure.
• Effective written and verbal communication skills for both internal and external interactions.
• Positive attitude, team-oriented mindset, and a desire to grow in a sales-oriented career.
• Physical ability to lift up to 50 lbs.

Preferred Experience:

• Background in construction management or related fields.
• Familiarity with fleet management systems or project documentation processes is a plus.