What are the responsibilities and job description for the Executive Assistant - Houston, Texas position at Tenaris?
At Tenaris , you will join a global network of professionals working together toward a common goal : shape the future of energy through advanced tubular products and services .
If you want to become part of a diverse team that values results, analytical approach to problem solving and teamwork, Tenaris is the place for you.
Executive Assistant - Houston, Texas
LOCATION : Houston - Texas - USA
DEPARTMENT : OTHERS
Executive Assistant
Provides assistance to managers and directors in administrative tasks, ensuring mail distribution, calls and services to the executives. Organizes and sets up trip expenses.
Main Responsibilities :
- Organize and maintain the full agenda for the Tenaris USA President.
- Book and manage all commercial and private travel, including private flights ( jets , helicopters for rig visits).
- Request quotes and coordinate private trips for executives, both local and out-of-state.
- Ensure flexibility with travel across different time zones, international locations, and varying travel policies (private aviation, commercial, etc.).
- Manage and track travel expenses through Concur and P-card for the President and other executives.
- Coordinate and support executive events such as luncheons, meetings, and tech events with executives from each country.
- Collaborate with IT and the communications team to organize meetings.
- Assist board members and the first line with meeting coordination, schedules, travel, and communication.
- Serve as the main point of contact for the President's first line, ensuring smooth communication and collaboration.
- Maintain a high level of confidentiality when handling sensitive documents.
- Oversee the functionality and readiness of the office and facilities for executives.
- Plan and coordinate lunches, breakfasts, and breaks for the President and other executives in and out of the office
Requirements :
At least 7 years of experience in an executive assistant or similar role, with a focus on high-level support and flexibility.
Proficient in SAP, Outlook, Concur, MS Office, and Exiros.
Fluent in both Spanish and English.
High level of professionalism, flexibility, and discretion.
Comfortable working in a fast-paced environment and able to handle last-minute changes and requests.
If your experience and knowledge match our requirements, please apply
Tenaris is an equal opportunity employer, valuing diversity in employment.
We thank all candidates for their interest, however, only those that match the criteria required for the desired profile will be contacted.
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