What are the responsibilities and job description for the Administrative Assistant position at Tenax Strategies?
The Administrative Assistant is responsible for assisting in the day-to-day operations of our organization. The AA is a highly organized, reliable, proactive, self-starter who needs little direction and management.
Duties & Responsibilities
- Manage operations of the office, including stocking and ordering supplies, maintaining office equipment, and correspondence with vendors;
- Manage schedules/calendars/travel arrangements/appointments etc. for senior staff;
- Manage correspondence (letters, packages, etc.);
- CRM Management: Input and update client data in HubSpot, ensuring accuracy and timeliness;
- Assist with client proposals and contracts;
- Assist in the onboarding process for new hires, including new hire paperwork, phones, email setup, computers, etc.;
- Provide marketing support, including but not limited to, participating in the development of organizational marketing strategy and designing collateral materials. Ensure that all collateral materials are “on brand”;
- Assist with management of company social media pages (build audience, ensure customer engagement, monitor site metrics, etc.);
- Identify opportunities for public brand promotion (speaking engagements, podcasts, etc.);
- Provide general support to clients and visitors who come into the office; and
- Assist team members with administrative tasks whenever necessary.
Requirements
- Must possess strong communication and people skills, have a positive outlook and creative eye;
- CRM Expertise: Familiarity with HubSpot a plus.
- Strong analytical, planning, and organizational skills with an ability to manage competing demands;
- Proficient computer skills, including significant experience with Microsoft Office Suite;
- Experience maintaining vendor relationships; and
- Highly organized multitasker who works well in a fast-paced environment.
Career Development
Receive on-the-job coaching from senior leaders, as well as exposure to many different functional areas and client industries. Once the required skills and knowledge have been mastered, increased responsibilities will be given with a goal of promotion to Executive Assistant/Marketing Coordinator.
Generous benefits package including: Company paid medical (individual plan), 401(k), Profit Share and more!
Salary : $50,000 - $62,000