Carson Springs Office Coordinator

Description

Title:                                      Carson Springs Office Coordinator              Team:     Conference Centers            

Group:                                   Mission Support Group                              Work Location:    Conference Center              

General Classification:       Ministry Assistant (Non-Exempt)   

Immediate Supervisor:       Conference Center Manager                                                                         

Principal Function:         Provides administrative support for the assigned Conference Center.

Essential Functions:        (Employee must be spiritually, physically, mentally, and emotionally able to fulfill these assignments and tasks to fill this position.)

1. Conduct assigned ministry with “Christ-Like Servant Spirit,” guided by TBMB mission, priorities, strategies, and goals.
2. Contribute to all phases of responsibilities to the Mission and Objectives of the organization.
3. Exercise discipline to complete tasks and work alone with general supervision.
4. Provide support and assistance to assigned group and other groups within the organization, while building and maintaining positive working relationships.
5. Travel occasionally to various events and work overtime and irregular hours, as necessary.

Responsibilities include, but are not limited to:

1. Work with conference center manager and assistant manager to market and promote conference centers including making direct contacts via internet and direct mailings.
2. Prepare and submit monthly operations reports to TBMB and properties team.
3. Coordinate staff employment process including onboarding, drug screens, I-9, E-Verify, and other required documents in coordination with TBMB Human Resources office.  Maintain employee records of equipment assignment (keys, computers, etc.)
4. Coordinate staff payroll process using current system in coordination with TBMB Human Resources.
5. Receive and sort daily mail, manage daily financial deposits, report and manage petty cash.
6. Receive payables and prepare check requests.
7. Maintain current files of payables and receivable reports, licenses, and permits.
8. Submit guest insurance forms, claims to accident insurance company and incident reports to TBMB and properties team.
9. Process ongoing communication regarding all ministry needs and personnel as appropriate. Respond to incoming calls and emails and initiate contacts as directed.
10. Enter data in TBMB communications and database systems as appropriate concerning calendaring, resources, support needs, securing proper approvals as needed.
11. Monitor budget accounts as directed.
12. Perform all other duties as needed or assigned.
13. Schedule and manage Conference Center front desk personal.
14. Schedule groups and send reservation agreements/packets.

Qualifications

1. Continuously sits at desk utilizing computer and phone. Occasionally stands and walks.
2. Frequently bends/stoops, pushes/pulls, identify and distinguish colors.
3. Occasionally squats, walks extended distances, reaches above shoulder, kneels, balances, lifts, and carries up to 50 pounds.

Credentials and experience:

1. Education:  HS diploma, G.E.D., two years plus of college
2. Experience:  One to three years related work experience

Knowledge and Skills:

1. Proficiency in Microsoft Office Suite
2. Strong written and verbal communication skills
3. Knowledge of general office skills and procedures

Under the laws of the state of Tennessee, the employment relationship may be terminated at any time.