Materials Manager

Description

Tennessee Orthopaedic Alliance is the largest orthopaedic surgery group in Tennessee. TOA concentrates on the diagnosis and treatment of disorders and injuries of the musculoskeletal system which allow our patients to live their best life. Ninety plus years later we are advancing the practice of orthopaedic surgery throughout the state.

There are a number of reasons why TOA is an employer of choice; here are a few of them:

• Stability - TOA has been in Middle Tennessee since 1926 and has expanded to over 20 locations across the state!
• Impact - TOA’s team members use our careers – whether in our clinics or our business office – to make a positive difference in the community by building relationships and helping patients live their best life.
• Work Environment - The TOA team focuses on fostering an excellent working environment; one of positivity, collaboration, job satisfaction, and engagement.
• Total Rewards - TOA offers a comprehensive suite of benefits, including Medical, Dental, Paid Time Off, and more. Our 401(k) plan provides a company match, safe harbor match and profit-sharing match to go along with your contributions.
  
  

Primary responsibility for the materials management process for the healthcare facility, which includes the evaluation, procurement, storage, and distribution of all supplies and equipment. The materials manager will perform the daily operations to support the medical and surgical inventory control for the facility to include ordering of all medical supplies, maintaining an appropriate inventory of all medical supplies, receiving and stocking of all medical supplies to their assigned area. The materials manager is responsible for identifying, implementing, and documenting cost savings and supply chain operational improvement opportunities at the facility. The materials manager is responsible for the training and development of the facility designated back-up materials manager.

Procurement And Order Processing

• Responsible for the procurement and order fulfilment for the facility.
• Utilize MMIS for all order placement of medical and surgical supplies.
• Utilize existing MMIS inventory numbers when available to minimize free form entry for procurement of supplies. When items do not exist in the MMIS for items to be ordered more than three times in a calendar yea, submit the proper request to add to item master database. Review monthly free form report to continue to reduce free form usage with a goal of greater than 90% of purchase executed with a MMIS number.
• Accurately place orders and track deliveries to ensure timely fulfillment of ordered supplies.
• Develop, maintain, coordinate, and communicate with facility departments to regularly schedule orders by vendor to ensure proper inventory levels and delivery schedules; avoid need to expedite and incur additional freight expense.
• Responsible for maintaining high level of contract compliance with TOA and GPO agreements for cost savings, rebates, and commitment level requirements.
• Maintain in depth knowledge of GPO purchasing program, GPO product categories, and TOA sanctioned initiatives and custom contracts.
• Coordinate the standardization of supplies, equipment, and service within the facility utilizing TOA and GPO contracts when possible.
• Responsible for the resolution of supply, equipment, and service problems with vendors.
• Maintain a professional and ethical environment in interactions with vendors.
• Coordinate the reconciliation process for invoices with A/P department when price and quantities do not agree with the purchase order.
• Review and maintain current accrual log to ensure timely receipts of supplies and equipment are processed within 24 hours of physical receipt and communication as needed to A/P and or Business Office regarding timely payment of associated invoices.
  
  

Inventory Management

• Maintain appropriate inventory levels to support facility patient volume and par levels.
• Facilities Physical Inventory Process and Valuation on a semi-annual basis.
• Track surgical implants and coordinate with operating room personnel to ensure implants are reconciled daily to billed charges to ensure proper revenue capture. Involved in the accurate and comprehensive implant log updating process on a daily basis i appropriate system.
• Minimize return orders and inventory adjustments.
• Participate in internal and MM operational audits with the goal of receiving high scores for operational performance.
  
  

Cost Savings And Operations

• Maximize purchases from Group Purchasing Organization (GPO) Contracts and TOA agreements.
• Order generic or therapeutic equivalent when appropriate and cost effective.
• Review current contract tier levels for optimization opportunities and recommend to appropriate parties to gain access to contract pricing and best qualifying tiers.
• Work with Administrator to prepare the materials budget and analyze variances to budget.
• Participate on Monthly Operation Review calls and provide insight on cost savings opportunities and initiatives implemented.
• Prepare capital equipment requests as directed, solicit quotes from vendors with a priority with contracted suppliers, verify against contract pricing, submit proposals to appropriate parties and follow TOA policy and procedures for capital approval and processing.
• Standardize on products, equipment, and service to maximize savings and efficiencies.
  
  

TOA is an equal opportunity employer. TOA conducts drug screens and background checks on applicants who accept employment offers.

Requirements

• High school graduate
• 12 months experience in related field and/or healthcare facility
• Experience in healthcare materials management or an Operating Room setting is preferred.
• Bachelor's Degree is preferred.