What are the responsibilities and job description for the Administrative Assistant position at Tennessee Realtors?
Job Summary
Front office position handling administrative duties required by the Association to
Provide superior services to members.
This position reports directly to the
Executive and Professional Services Director. (Non-Exempt Employee)
General duties include but are not limited to :
- Greet members / visitors and assist as needed.
- Answer all incoming calls in a timely manner and responds to phone inquiries by determining member’s needs and specifications for referral to appropriate department.
- Distribute mail and packages to CEO.
- Delegate and follow up technology hotline questions.
- Process secondary membership applications, assist in annual dues billing, and maintaining membership records.
- Process broker admin access applications and maintain records.
- May assist Department Heads in committee meetings by taking minutes, etc.
- Keep kitchens and all public areas clean at all times.
- Create, maintain and organize tent cards for all in-house functions.
- Maintain workroom and ensure sufficient supplies needed for copiers, printers, etc.
- Assist with set-up and cleanup of in-house functions alongside the Meetings and Events Manager.
- Assist with overflow work, including word processing, data entry and Internet research tasks of all departments.
- Assist in making copies and putting materials together for committee and other meetings upon request.
- Take mail to the post office from time to time.
- Works independently and within a team on special nonrecurring and ongoing projects.
- Perform such other duties as requested by the Chief Executive Officer and Executive and Professional Services Director.
Required Skills / Accreditations
Must be a team player and contribute positive energy.
to work well under pressure, dealing with many member requests / questions within a short period of time.
Customer service oriented with a desire to create memorable member experiences.
Ability to use various office equipment, including but not limited to, calculators and photocopiers.
Must be able to lift 20 to 40 lbs.
Preferred Skills / Accreditations
Hours
Generally, hours are 8 : 30 a.m. - 4 : 30 p.m.
M-F. Will be expected to arrive earlier from time to time depending on meeting schedule.
Additional Salary Information : Must send cover letter, resume, and salary requirement to : employment@tnrealtors.com (Only complete applications will be considered).