Grants Analyst (Grants Administrative Specialist II)

Essential Functions

Prepares, reviews, submits, and assists with the development of proposals to external funding agencies. Reviews proposal guidelines, prepares budgets, budget justifications, cost sharing documentation, and other needed budgetary forms per the University requirements and the sponsor's requirements. Obtains financial and budgetary salary rates, and travel rates. Ensures that the appropriate percentage and amount of Facilities and Administrative Costs are included in the proposal budgets. Submits the proposals electronically for approvals and makes sure that the proposals are submitted by the proposal deadline.

Reviews awards / contracts from funding agencies. Revises budgets as required by the sponsor. Prepares and submits activations electronically for signatures. Calculates the percentage of effort that are to be included on the activations. Obtains the FOAPAL and the payroll and financial aid detail codes as needed for projects. Prepares subcontracts, agreements, Personnel Action Forms, Faculty Summer Pay, and accounting related cost share and release time as needed on the activated projects. Reconciles project accounts, prepares and submits for approvals budget revisions, tracks expenditures and ensures the expenditures are allowable under state and federal guidelines and sponsor guidelines. Prepares and submits requests for Project No Cost Extensions as needed. Prepares and submits closeout forms after project completion.

Communicates with faculty, students, other university offices and external funding agencies as needed to analyze and interpret policies, guidelines, and procedures, meet deadlines, provide estimates and details of expenditures, and work as needed on problem solving issues. Coordinates and assists with research project related workshops. Reviews, corrects, and obtains signatures on Time and Effort Reports for personnel working on research projects.

Minimum Qualifications

A bachelor's degree from an accredited institution with one year of experience or an associate's degree from an accredited institution with three years of related experience or a high school diploma / GED with five years of related experience. Skills in reviewing complex documents (such as proposals, requests for proposals, grant manuals, etc.), in understanding budgets and complex budget documents, and in preparing budgets. Basic accounting knowledge is needed, along with associated mathematical skills and abilities. The ability to communicate clearly. The ability to use basic office software such as word processing and spreadsheets. Detail-orientation with respect to following instructions (i.e. with regards to a proposal package) and meeting deadlines. The ability and desire to learn independently.

Preferred Qualifications

A bachelor's degree from an accredited institution in business, accounting, or a related field is preferred. Three or more years of job-related experience are preferred. Familiarity with university policies and procedures as well as knowledge of federal regulations governing grants and contracts.

Work Hours

Typical hours are Monday-Friday, 8 : 00 a.m. - 4 : 30 p.m.

Compensation and Benefits