Office Coordinator

Job Title: Office Coordinator, Fort Payne

Operating Company: Environmental Solutions Group – Heil Environmental

Location: Fort Payne, AL

Reports To: Manager, HR Processes and Site Administration

Department: Operations

POSITION SUMMARY:

This position performs a full range of administrative duties including but not limited to confidential data entry into multiple HRISs, time keeping duties, correspondence, security management, organizing and catering of meetings, greeting visitors, and organization of electronic files. Responsible for preparing high-level communications, developing and preparing complex reports, presentations, and meeting notes. This position will also assist with special projects, tasks, or duties as assigned. This individual interacts and contributes effectively with others in a team atmosphere and has the ability to organize and manage simultaneous projects with strong follow-up skills and attention to detail while maintaining confidentiality and exhibiting sound judgment.

ESSENTIAL JOB FUNCTIONS INCLUDE:

• Maintains strict confidentiality of all human resources data including but not limited to pay, personal information, drug testing results, and background checks.
• Monitors and verifies team member’s timeclock punches in ADP E-Time system.
• Receives incoming calls, transfers to appropriate extension or provides requested information.
• Manages building access for employees and guests, monitoring logbook, and issuing visitor badges.
• Job applicant and new hire coordination as well as collecting, transmitting, and updating new hire data or paperwork.
• Maintains CAPEX approval log and status.
• Receives and sorts mail and prepares daily outgoing mail.
• Assists a variety of departments and visitors with hotel reservations, clerical duties, travel arrangements, lunches, on site meetings etc. when needed.
• Requests payroll adjustments when necessary and submits documents to payroll.
• Assists with employee activities and events; may include occasional evenings and weekends.
• Manages the attendance/communications hotline and distributes the messages to the site managers.
• Assists with password reset functions for multiple systems and records company ticket tracking system.
• Partners with the functional Human Resources team members to support specific initiatives (wellness, newsletter distribution, posting announcements, etc.).
• Performs other related duties as required and assigned.

JOB SPECIFICATIONS:

• High School diploma required; College degree preferred
• 3 to 5 years’ office experience including HR, basic business and administrative functions preferably within a manufacturing or industrial environment.
• Must not be related to anyone in the Fort Payne facility due to extensive access to confidential data.
• Experience across Microsoft Office including advanced Excel skills.
• Knowledge and experience using HRIS databases such as HR Central and ADP and/or timekeeping systems such as ADP, Kronos or E-Time.
• Excellent oral and written communications skills, including a clear and courteous speaking voice.
• Ability to maintain complete confidentiality regarding incoming calls and other information received in the course of business.
• Ability to multi-task and juggle competing priorities within a rapidly growing and changing environment is crucial to success in this role.
• Strong interpersonal skills with the ability to establish and maintain effective working relationships with individuals at all levels within the organization.
• Attendance at work, including presence at work during regular working hours, or other schedule as assigned by the department manager, is essential. Acceptance of overtime assignments may be required in order to meet goals and objectives.

REQUIREMENTS:

Education: Requires a High School diploma or GED.

Knowledge: Requires ability to understand general arithmetic; ability to write in an understandable manner; understand verbal or written instructions; ability to read and understand instructions, lists and billing materials; use PC based applications, including Mainstar, Outlook, and Microsoft Office, knowledge normally acquired through high school or equivalent experience.

Mental: Requires normal attention with periods of high concentration intermittently to operate machinery approximately 50% of time.

Physical: Requires walking/standing approximately 70%, lifting up to 40 pounds approximately 15% of time; involves repetitive overhead work approximately 10% of time; involves repetitive stooping, forward bending and crouching approximately 5% of time.

Manual Dexterity: Requires use of hands, arms and feet for repetitive lifting; use of hands and arms to operate all manufacturing equipment, meters, chains hoists, automatic drills and general hand tools and to record written information.

Audible Demands: Requires ability to follow verbal instructions and to hear for safety purposes.

Visual: Requires the ability to visually observe essential functions for satisfactory job performance and safety; color and depth perception required.

Environmental: Involves exposure to plant environments with the presence of dust, fumes, noise, and fluctuating temperatures due to lack of climate control.

Physical Demands of Job: While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit and reach with hands and arms. The employee is occasionally required to stand; walk; use hands to handle, or feel; and climb or balance. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Job Type: Full-time

Pay: $21.00 - $23.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift

Application Question(s):

• Do you know anyone or were you referred by anyone at Heil Environmental?

Experience:

• Microsoft Excel: 1 year (Required)

Ability to Commute:

• Fort Payne, AL 35967 (Required)

Work Location: In person

Salary : $21 - $23