Office Manager

Responsibilities include but are not limited to.

• Responsible for personnel scheduling through the company scheduling system.
• Scheduling TSS orientation, MTSA and Screener training.
• Reviewing time and attendance system and/or timesheets and exception cards for payroll processing for Operations Manager approval for final processing.
• Prepare invoicing reports for the Operations Manager approval for final billing.
• Collate time cards, applicable back-up and expenses for Safe Guard invoicing for the Operations Manager approval for final billing.
• Update the HR management system for all employee status changes.
• Personnel uniform ordering, inventory and management.
• TSS office supply and equipment ordering and management of the office budget.
• Communicates with employees, vendors, customers and internal and external department via telephone or written correspondence.
• Local personnel recruiting and personnel hiring (not applicable if office has a recruiter).
• Opens, sends and distributes department mail.
• Answers telephone calls and takes messages for the Operations Manager and staff.
• Maintains department files and training records.
• Communicates with Human Resources Department in conjunction with the Operations Manager to ensure all labor regulations are adhered to and forms, procedures and other documentation are received and updated.
• Assists in answering employee’s questions regarding company benefits and payroll.
• Make arrangements for receiving, packing and shipping items via UPS, Federal Express, US Mail, messenger pickup and maintains detailed records.
• Maintains the Department of Agriculture portal current to ensure compliance with the state.
• Delivery of weekly payroll checks.
• Ensure labor law posters are up to date.
• In conjunction with the Operations Manager advise NIHC HR of all employees’ disciplinary issues.
• Assists operations management with other duties as needed.

Requirements

Qualifications & Skills Required

• Strong computer background with knowledge of current version of word processing software and spreadsheet software (Mail Merge, V-lookup, Pivot Tables).
• Have good hand/eye coordination.
• To sit for extended periods of time.
• To accurately prepare and analyze numerical data.
• Display professional demeanor and create a good first impression.
• Ability to communicate to current and prospective customers, management and staff.
• Communicate well orally and in writing.
• Ability to listen to others and act decisively on information received orally.
• Be attentive to detail.
• Have good organizational sensitivity.
• A valid driver’s license.

Education and Experience

• A High School diploma or equivalent is required.
• Experience in an office environment providing management support.
• Experience with scheduling and payroll systems.