What are the responsibilities and job description for the Admissions Advisor position at Terra Community College?
Position Summary :
Provides incoming and continuing students with enrollment services including recruiting, academic and career planning, course recommendations, transfer opportunities, scholarship information, basic financial aid counseling, and appropriate service referrals.
Essential Duties and Responsibilities Include :
Builds relationships with all entering students (direct from high school, readmits, transfer, College Credit Plus) with a specific focus on assigned target high school / tech center populations.
Builds and maintains relationships with secondary school personnel and prospective students' family members, as well as business and industry stakeholders and internal stakeholders, to support students toward positive academic choices
Subscribes to the philosophy of a team approach to proactive, developmental enrollment; maintains an understanding of and adapts to emerging technologies and their impact on enrollment
Directly provides enrollment advising for entering students and completing course registrations, with a specific assignment to, and concentration on, advising five or more target student populations. Assists with the implementation and coordination of a case management approach to recruiting, retention, student success, and completion initiatives. Recruiting and enrollment advising information may be delivered via classroom, individual appointments, or distance modes. Meets with students individually and in groups, both on campus and throughout the community
Manages assigned recruitment territories for the College and participates in College Fairs and other recruiting activities in their designated territory. Drives new student enrollment by attaining territory and segment goals
Visits secondary schools and / or tech centers to meet with prospective students, continuing CCP students, parents, and school personnel to educate target populations on TSCC academic pathways. Serves as liaison to assigned high school / tech prep centers to represent enrollment interests and to enhance communication. Spends up to one day per week on site at high school / tech prep centers providing embedded recruiting and enrollment advising as designated
Plans and implements outreach activities and information / orientation sessions both on-campus and off-campus to promote academic and career exploration. This includes events like the Annual College Fair, CCP Information Nights, Exploration Days, and the Superintendent's and Educator's Breakfast
Remains knowledgeable of admission, enrollment, and registration practices, procedures, and processes, financial aid, academic programs, degree audits, and College and state-level dual enrollment practices, procedures, and policies associated with program offerings. Maintains comprehensive understanding of admissions, advising, financial aid, and student support services in order to coach students to success
Provides referrals to appropriate campus services when encountering academic or non-cognitive obstacles. Clarifies students' goals; helps create, and proactively maintains, a personalized student plan to help students reach those goals
Utilizes client resource management system (CRM) and other relevant databases to track student contacts and information. Contributes to communication flows for inquiry through registered students, adapting messages to reflect best practices as well as special events
Trains students to provide campus tours, complete outreach calls to prospective and enrolled students as part of structured calling campaigns, and assist with on-campus visit programs
Provides back-up coverage to front desk operation including answering and routing phones, welcoming guests, and responding to office voicemail and email boxes
Adheres to ethical standards including the National Association of College Admission Counselor standards and the Family Educational Rights and Privacy Act (FERPA) guidelines, and is knowledgeable about appropriate federal, state, and College policies, practices, and procedures. Updates student records and maintains confidential student information
Performs other duties as assigned
Additional Disclosure :
This position requires travel as well as working some evenings and weekends
Education and / or Work Experience :
Associate's Degree in Communications, Education, Human Relations or related field, Bachelor's Degree in College Student Personnel preferred
One or more years work experience in higher education and / or enrollment advising preferred
Other Skills and Abilities :
Demonstrated ability to interact with a variety of students, including students interested in distance learning opportunities
Demonstrated knowledge of College degree program requirements and understanding of curriculum
Excellent verbal, written, and oral communication skills; listening skills to accurately interpret what others are saying; ability to articulate
Demonstrated ability to effectively communicate one-on-one, in small groups, and in classroom situations
Ability to multitask and thrive in a dynamic, changing environment required
Demonstrated ability to work with a diverse group of students, faculty and staff
Ability to work as a team player and collaborate with colleagues
Effective problem-solving skills
Ability to work a flexible schedule
Demonstrated knowledge of Microsoft Office Suite software with emphasis on Word, Excel, Outlook, and PowerPoint
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must frequently lift and / or move up to 10 pounds and occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, and the ability to adjust focus.
Work Environment :
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirement of the job change.
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