Billing Coordinator

Job Description

Responsible for coordinating accurate and timely billing of invoices and collections. Act as a resource to Project Managers to resolve accounting issues. Someone who embraces change and works together to solve problems.

• Perform a variety of routine and non-routine moderately complex billing functions. Prepare timely and accurate billing for designated projects in accordance with contractual agreements, accounting standards within defined billing cycles or client deadlines, ensuring that all billing is internally approved and sent to clients on schedule, attaching all necessary backup.
• Review and verify proposals/contracts to ensure accurate and complete project registrations. Validate billing requirements, budgets, rates, due dates, tasks, payment terms and contract numbers making updates in the project registration and affiliated systems as required.
• Read and understand project contracts as they are related to billing and revenue recognition functions.
• Work with Project Managers to ensure that acceptable documentation exists for revenue recognition.
• Create and maintain electronic project files. Apply company quality assurance guidelines and procedures for project document management and retention.
• Generate, audit, and distribute moderate to complex draft invoices and/or credit memos to Project Management for review based on understanding of contract and client billing requirements, within defined billing cycles. Obtain appropriate approvals, escalating when required to meet deadlines and financial metrics.
• Prepare and submit final invoice packages, including cover pages, applications for payment, lien waivers, and other applicable backup. Distribute invoices to external clients through various distribution platforms e.g., mail, email, and client portal uploads.
• Analyze unbilled detail to reduce WIP and to optimize billing opportunities for the billing period.
• Communicate project financial information to management for assigned projects.
• Research and resolve routine and non-routine billing questions and discrepancies following standard operating procedures.
• Perform routine collections efforts for Front Range Regional Accounts which could include phone calls or emails. May communicate with clients regarding past due invoices.
• Collaborate with Project Managers, Office Managers, Corporate Collections, and direct supervisor to resolve outstanding AR issues.
• Confirm documentation of collection activities including invoice submission, expected payments, and both internal and external follow-up communication in the collections tool.
• Provide excellent client service by maintaining a positive and professional attitude as well as positive and cooperative relationship with peers, coordinators, and managers, as well as when interacting by phone, email, chats, or in person with internal and external clients.
• Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management.
• Be responsible for maintaining quality standards on all projects.
• Perform other duties as assigned.
  
  

Requirements:

• High school diploma or equivalent.
• Minimum 5-7 years’ relevant experience.
• Valid driver’s license with acceptable violation history.
  
  

Terracon’s Total Rewards program is an important way we create an engaging workplace for you, define and acknowledge success and give you ways to explore new avenues for your career. Our Total Rewards includes compensation, benefits (including employee ownership), recognition and training & development. Terracon considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, work location, education/ training, key skills as well as market and business considerations when extending an offer. Terracon anticipates paying $27.00 to $30.00 within the salary range for this position.

About Terracon

Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 6,000 curious minds focused on solving engineering and technical challenges from more than 175 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon’s growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace.

Terracon’s vision of “Together, we are best at people” is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs.

EEO Statement

Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.