Senior Administrative Support Specialist

Are you looking for a Challenge? Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking a Senior Administrative Support Specialist to support the Naval History and Heritage Command (NHHC) Washington Navy Yard (WNY).

I’ve never heard of Terrestris. What do you do?

At Terrestris, we leverage technology to create better mission outcomes through better human performance. We form strong client and team relationships through transparency and strive to create an environment where our team can let their excellence shine through. By finding, developing, and incorporating new ideas, we provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective.

So, what will the Senior Administrative Support Specialist at Terrestris do?

As the Senior Administrative Support Specialist, you will provide high level administrative support in the workplace, including data entry, taking calls, scheduling meetings, managing executive requests, and other office duties. You may also oversee office functions and support special projects, as required. This position requires excellent verbal communication skills, good judgement, and strong time management skills to meet deadlines. This job is 100% on-site at the Washington Navy Yard. All candidates must be local or willing to relocate at their own expense.

What does a typical day look like for the Senior Administrative Support Specialist?

You will:

• Take charge of essential clerical tasks, such as accurate data entry, efficient filing, precise photocopying, and thorough scanning. ­
• Create and polish correspondence, reports, presentations, and other vital documents to ensure clarity and professionalism. ­
• Keep physical and digital filing systems organized and up to date, enhancing productivity and accessibility for the DAG team.
• Effectively manage and streamline schedules for the command. ­
• Proactively arrange meetings, appointments, and conference calls, ensuring the necessary rooms are booked, and materials are prepared for success.
• Monitor and order office supplies to ensure availability. ­
• Coordinate maintenance and repairs for office equipment as needed. ­
• Play a key role in fostering an organized and efficient office environment. ­
• Create engaging meeting agendas, meticulously record minutes, and promptly distribute follow-up materials. ­
• Take the lead in planning and organizing impactful command events and training sessions that foster growth and collaboration.
• Assist in budget preparation and monitoring of expenses.
• Empower team members by providing thorough research, data collection, and insightful analysis for special projects. ­
• Embrace new challenges and responsibilities as delegated by the Executive Team to drive command success forward.

What qualifications do you look for?

You might be the administrator we’re looking for if you have:

• An Active Secret Clearance.
• A Bachelor’s degree or 4 years of undergraduate level education leading to such a degree or certificate.
• Experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the positions, and that is typically in or related to the work of the position to be filled.
• A minimum of 24 months of experience providing intermediate to high level administrative and program analyst support. Examples of this level of work include writing, organizing, and editing high- level briefs, decision and informational papers.
• Excellent organizational skills and attention to detail confirmed by references or prior positions.
• Experience drafting, routing, editing and preparing numerous administrative products simultaneously.
• Strong organizational, prioritization, written and oral communication skills.
• Expert knowledge in Microsoft PowerPoint, including following and creating templates, drafting executive level material, editing slides, and making recommended changes.
• Intermediate to expert knowledge of Microsoft Word, Outlook, and Excel and extensive experience using excel to monitor and track information and Microsoft word for preparing briefs, memos and other written products.

What kind of benefits does Terrestris Offer?

We offer outstanding benefits including health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category.

Terrestris is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. Applicants must be authorized to work in the U.S.

DILBERT © 2018 Scott Adams. Used By permission of ANDREWS MCMEEL SYNDICATION. All rights reserved.