Top Secret Cleared Executive Assistant

Are you looking for a Challenge? Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking an Executive Assistant to support the Secretary of the Navyat the Pentagon in Arlington, VA

I’ve never heard of Terrestris. What do you do?

At Terrestris, we leverage technology to create better mission outcomes through better human performance. We form strong client and team relationships through transparency and strive to create an environment where our team can let their excellence shine through. By finding, developing, and incorporating new ideas, we provide memorable services. Rooted in the USMC values of honor, courage, and commitment, Terrestris seeks to deliver extraordinary value to the American people by helping the Government become more efficient and effective.

So, what will the Executive Assistant to the Secretary of the Navy at Terrestris do?

As the Executive Assistant to the Secretary of the Navy, you will provide high level administrative support in the workplace, including taking calls, scheduling meetings, managing executive requests, and other office duties. You may also oversee office functions and supervise other office employees. This position requires excellent verbal communication skills, good judgement, and strong time management skills to meet deadlines. This job is 100% on-site at the Pentagon. All candidates must be local or willing to relocate at their own expense.

What does a typical day look like for the Executive Assistant to the Secretary of the Navy?

You will:

· Answer phones calls and take messages.

· Welcome and interact with all visitors.

· Manage and schedule appointments.

· Arrange meetings and other events.

· Manage mail/fax communications.

· Manage traditional paper and/or electronic filing systems.

· Perform basic bookkeeping/clerical duties.

· Set and manage the daily schedules and calendars.

· Prepare and/or edit documents, such as expense reports, memos, and invoices.

· Create spreadsheets, manage databases, and prepare presentations.

· Negotiate with vendors.

· Order necessary office supplies.

· Review incoming documents.

· Conduct research.

· Train and/or supervise clerical workers.

What qualifications do you look for?

You might be the professional we’re looking for if you have:

· An Active Top-Secret Clearance.

· Excellent verbal and written communication skills.

· Excellent organizational skills and attention to detail.

· Excellent time management skills with a proven ability to meet deadlines.

· The ability to function well in a high-paced and at times stressful environment.

· Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

· The ability to type a minimum of 50WPM.

· Advanced proficiency with Microsoft Office Suite or similar software and the ability to learn new or updated software.

· A high school diploma; Bachelor’s degree in Business Administration or a related field is preferred.

· At least four years of related experience.

· The ability to sit for prolonged periods of time while performing work on a computer.

· The ability to lift up to 15 pounds.

· Executive assistant at a Flag officer level or higher, SES, GS14-15 level is preferred.

What kind of benefits does Terrestris Offer?

We offer outstanding benefits including health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category.

Terrestris is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. Applicants must be authorized to work in the U.S.

Job Type: Full-time

Schedule:

• 8 hour shift

Work Location: In person