What are the responsibilities and job description for the Production Coordinator position at Teton Ridge?

Job Description

WHO WE ARE :

Teton Ridge is a visionary force in Western sports, entertainment, media, lifestyle, and equine culture, dedicated to growing the world of the American West to new fans. Our content and events engage a broad community of fans while preserving the traditions and legacy of the American West.

From large-scale events like The American Rodeo and The Performance Horseman to The Cowboy Channel, short films, digital and print media, and social-first content, Teton Ridge tells the stories of the rich culture of the American West. Join us in shaping the future of Western sports and entertainment!

WHO YOU ARE :

Teton Ridge is seeking a Production Coordinator to support the planning and execution of rodeo and live broadcasts, ensuring seamless scheduling, budgeting, and logistics. This role will be responsible for coordinating production resources, managing schedules, tracking budgets, and handling travel expenses for producers, editors, and broadcast teams. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced production environment.

WHAT YOU'LL DO :

Production Scheduling & Coordination

Create and manage schedules for producers, editors, and crew members for rodeo and live broadcast events.
Oversee broadcast location scheduling, ensuring studios, control rooms, and production spaces are properly allocated.
Maintain a comprehensive production calendar, tracking deadlines and resource availability.

Budgeting & Expense Management

Assist in tracking and managing production budgets, ensuring expenses align with financial guidelines.

Process invoices, purchase orders, and vendor payments related to production needs.

Monitor and reconcile travel expenses for production teams, ensuring cost-efficient planning.

Logistics & Travel Coordination

Coordinate travel arrangements for production staff, including flights, hotels, and transportation.

Work closely with production managers to ensure on-site logistics are properly executed for live events.

Maintain and update crew contact lists and travel itineraries to ensure smooth operations.

Communication & Team Support

Serve as a liaison between producers, editors, studio managers, and vendors to ensure smooth coordination.

Maintain clear communication with all stakeholders to ensure scheduling conflicts and resource needs are addressed proactively.

Provide administrative support, including document organization, meeting coordination, and production reports.

WHAT WE ARE LOOKING FOR :

2 years of experience in production coordination, broadcast scheduling, or live event logistics.

Strong knowledge of broadcast production workflows, scheduling tools, and budgeting processes.

Excellent organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.

Proficiency in Microsoft Office (Excel, Outlook) and project management software (e.g., Monday.com, Airtable, Smartsheet).

Experience with live sports, rodeo, or entertainment production is a plus.

Strong communication skills and the ability to work in a fast-paced, deadline-driven environment.

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Teton Ridge we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Teton Ridge is an equal opportunity employer. We are passionately committed to equitable hiring and boldly dedicated to diversity in our work and staff. We do not discriminate in employment opportunities or practices on the basis of actual or perceived race, color, religion, national origin, sex (including pregnancy, childbirth, or related conditions), age, marital status, sexual orientation, gender identity or expression, veteran status, uniform service member status, disability or any other characteristic protected by law. Women, people of color, including bilingual and bicultural individuals, LGBTQ persons, and people with disabilities are encouraged to apply.

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