What are the responsibilities and job description for the Expense Report Specialist position at Tetra Tech Careers?
Job Description:
The Expense Report Specialist is responsible for auditing and processing company paid employee travel expenses and employee expenses. Daily functions include the reconciliation of the corporate travel account, gathering & auditing supporting documentation, auditing receipt submittals, submitting expense reports, and the proper allocation of expenses across various divisions & projects. Additionally, the Expense Report Specialist maintains comprehensive & accurate tracking sheets and provides secondary supports to other AP functions.
Responsibilities Corporate Travel Account (Ghost Card)
· Reconcile and label receipts using the US bank statement reconciliation spreadsheet
· Coordinate with the logistics team to obtain missing receipt documentation
· Research and report unknown or unauthorized charges to management
Expense Reporting
· Audit employee receipt submissions and prepare the backup documentation to submit expense reports on behalf of employees
o Ensure reimbursement expense requests are in accordance with the company travel policy
· Coordinate with employees and supervisors to answer any reimbursement questions and resolve issues
· Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
· Ensure each charge is assigned a project, organization, expenditure type and task number (POET)
· Allocate charges to the appropriate projects based on the employee’s labor hours, location and project specific billing parameters
· Assist with other duties as requested by the AP Manager or AP Supervisor
Qualifications:
· Bachelor’s Degree in Accounting, Finance or related discipline preferred
· 1-3 years of Accounts Payable experience preferred
· Intermediate Microsoft Excel skills are required
· Familiarity with Accounting software, Oracle preferred but not required
· Must have strong work ethic
· Must protect organizations values by keeping information confidential
· Strong organizational ability and a self-starter
· Ability to follow standard procedures
· Excellent attention to details, professional attitude, reliable and a team player
· Effective communication skills
· Ability to consistently meet all deadlines
About Tetra Tech:
Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 470 locations around the world. Our reputation rests on the technical expertise and dedication of our employees—22,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development.
Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:
LinkedIn: @TetraTechCareers
Twitter: @TetraTechJobs
Facebook: @TetraTechCareers
Tetra Tech is proud to be an Equal Opportunity Employer. Diversity, inclusion, and equity are among Tetra Tech’s core values. Throughout our history, the company has prioritized equitable inclusion of all people. All qualified candidates will be considered without regard to race, color, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, gender identity, pregnancy and pregnancy-related conditions, genetic information and any other characteristics protected by the law. We invite resumes from all interested parties. Please visit our website at www.tetratech.com to see the array of diverse services and exciting projects we are currently working on.
Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions
We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.
Please no phone calls or agencies.
