Human Resources Generalist II - Onboarding

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Why work for Texas A&M Engineering?

Who we are

Texas A&M Engineering is a large employer in the great and growing cities of Bryan/College Station, offering thousands of career opportunities in a wide variety of fields. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of respect, excellence, leadership, loyalty, integrity, and service. Texas A&M Engineering offers competitive salaries, full benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Job Description

Purpose:

The Human Resources Generalist II will support processes related to employee onboarding and personnel data management.

Responsibilities:

• Lead the background check and educational verification process for new hires, overseeing all aspects and driving continuous improvements.
• Assist with the management and execution of onboarding Laserfiche processes, ensuring efficiency and accuracy.
• Oversee and manage personal data processes.
  • UIN Management: Act as UIN Manager to issue UINs.
  • Confirm New Hires: Act as UIN Partner to process Confirm New Hire/Rehire tasks in Workday.
  • Personal Information/Data Changes: Manage and process any changes to personal information or data for employees in Workday and Guardian.
  • Social Security Number (SSN) Management: Ensure the proper handling and entry of employees' Social Security Numbers.
• Provide I-9 compliance support as needed.
  • Assist and ensure compliance with I-9 requirements for employees.
  • Assist I-9 partner with creating, reviewing, approving, and retaining of Form I-9’s in Guardian and Workday systems.
• Assist with developing and tracking employee onboarding events in Eventbrite.
• Develop and implement new surveys as needed to gather relevant data and feedback.
• Assist with tracking the onboarding budget, including purchasing necessary materials and resources for new hires.
• Advises faculty, staff and business services team members on processes, procedures, and services as well as serving as a subject matter expert and technical resource.
• Maintain volume overview data of Centralized HR services via Google Docs. Responsible for creating reports related to CHR processing to support initiatives.
• Provide support and resources to new employees to enhance their onboarding experience.
• Provides excellent customer service while assisting stakeholders with HR related processes, procedures and services.
• Ensures compliance with applicable laws and regulations.
• Assists with researching and resolving issues related to personnel and other HR services.
• Other duties as assigned.

What we need:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• One year of related experience.

Work Location:

• Main Campus – College Station, TX.

About Engineering Human Resources & Payroll

The top priority of Engineering Human Resources (HR) & Payroll is providing quality service and guidance to Texas A&M Engineering Experiment Station (TEES) and Texas A&M University College of Engineering (COE) employees to create a great work environment and to help advance the strategic goals of our organization. Engineering HR & Payroll supports employees and retirees in a variety of areas including recruitment, hiring, onboarding, payroll, classification & compensation, benefits, retirement, leave administration, compliance, immigration, and employee relations.

Texas A&M Engineering provides an outstanding benefits package including but not limited to:

• Competitive health benefits.
• Generous paid vacation, sick time, and holidays.
• Vision, Dental, Life, and Long-Term Disability insurance options.
• Teachers Retirement System of Texas (TRS), a defined benefit retirement plan with 8% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance https://engineering.tamu.edu/information/esac/educational-assistance-programs.html
• Wellness program release time offered to employees to promote work/life balance.

Helpful Applicant Information

Required Materials for Application:

• Resume/CV
• Three work references with their contact information; at least one reference should be from a supervisor/former supervisor.
• Letter of interest

Compensation Philosophy:

• Recruit and retain high-performing workforce through competitive compensation and career development including career pathing, coaching and skills development.
• Offer total rewards, flexible benefits, professional development, performance recognition and work-life balance.
• Ensure resources are readily available and utilized to attract and retain the highest quality researchers, faculty, and staff.

Employment Eligibility Verification

• If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in delay of start date.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.