Business Administrator - Telehealth Institute

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens ourwhich are : Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Business Administrator I, under general supervision of the Telehealth Institute Executive Director and Operations Director, manages the full range of business activities for the Telehealth Institute including reviewing and approving business documents and developing, monitoring, and reporting accounts, budgets, and other quantitative data.

What you need to know

Salary : Compensation will be commensurate to the selected hire’s experience.

Other Requirements and Factors :   May work outside of normal business hours as needed.

Required Education and Experience :

Bachelor’s degree in relevant field related to the position or equivalent combination of education and experience

Five years of related experience in general office, accounting or personnel operations

Required Knowledge, Skills, and Abilities :

Knowledge of word processing and spreadsheet applications. Interpersonal and communication skills. Planning and organizational skills

Ability to multitask and work cooperatively with others

Preferred Qualifications :

Experience in general office, finance / accounting in higher education

Experience with TAMU applications (FAMIS, AggieBuy, iPayments, Concur, Canopy and Maestro)

Experience processing travel

Experience within a healthcare setting

Experience with Workday

Thorough knowledge of state and federal financial practices

Highly proficient skill in processing travel and expense reimbursements using Concur

Experience supervising and directing work of others.

Experience with grants and contracts

Experience with student billing and tuition payments

Responsibilities : Financial Support

Serves as an approver in AggieBuy, Concur, and Payment Card systems. Reviews and approves account reconciliations. Assists with the management of financial transactions, including assigning costs to appropriate accounts and projects. Helps when needed on complex outstanding issues within the systems. Reviews assigned department’s payment card statements and past due submissions. Helps customers understand processes, timelines, and compliance issues.

Reviews and approves any iPayment deposits. Adheres to TAMU System cash handling policy regarding bank deposits and depositing / balancing iPayments.

Plans, develops, implements, coordinates, and monitors programs or services. Develops and recommends policies, procedures, and guidelines.

Manages annual fiscal year closing activities. Resolves operational and procedural financial problems.

Prepares and analyzes business reports, such as inventory reports and space allocation reports.

Manages allocations and reporting on unit facilities, furnishings, and equipment.

Administrative Support

Serves as accountability property officer. Serves as liaison with financial, payroll, and human resources units. Interprets and monitors System policies and regulations and University rules. Develops complex administrative, financial, and statistical analyses and summary reports. Manages maintenance of business files.

Serves as office manager delegate. Implements and audits business procedures and trains staff on new and existing procedures. Establishes, implements, and audits unit procedures for special activities and programs. Assists in special investigations, program analysis, and research studies.

Communicates with employees regarding personnel policies and procedures and identifies training needs.

Recommends and reviews / signs documents relating to budget, corrections, and payroll allocations (eg. DBR’s, DCR’s, Payroll cost allocations, and PCT’s) for assigned departments. Assists directors and other administrators within the Telehealth Institute with development of annual budget with guidance from Assistant Director and / or Director of Finance. Assists departments with proper account set-up and maintenance of fiscal accounts. Establishes a mutual understanding with each director / administrator of how costs should be assigned to appropriate accounts and projects.

Serves as a resource to principal investigator(s) for grant development, administration, and reporting.

May supervise or direct work of other staff and / or student workers

Will perform other duties as assigned

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

with Texas A&M contributing to employee health and basic life premiums

of annual paid holidays

Up to and at leasteach month

Automatically enrollment in the

Health and Wellness :

Professional Development : All employees have access to free training, webinars, and limited financial support to attend conferences, workshops, and more

forcompleting a degree while a Texas A&M employee

a program at Texas A&M that has been built by employees, for employees