Manager, Athletics Special Events

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens ourwhich are : Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

Texas A&M Athletics department is committed to building champions through academic achievement, athletic excellence, and national recognition of student-athletes, teams, and programs. We are a proud member of the Southeastern Conference, with more than 650 Texas A&M student-athletes competing at the NCAA Division 1-A level in .

What We Want

Manager, Athletics Special Events is responsible for assisting the Director of Special Events with events and activities within the Special Events Department held at Kyle Field and other athletic venue and spaces. Responsible for training, scheduling and supervising Event Coordinator and Tour Guides. Serves as on-site manager during events; to include overseeing set-up and tear down. Responsible for supporting and implementing the one-stop approach to event planning.

What You Need To Know

Ability to work flexible hours (night, weekend & holidays) as required to complete assigned duties and event coverage.

Salary : Commensurate based on selected candidates experience.

Cover Letter / Resume : A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV / Resume section.

Required Education & Experience :

Bachelor’s degree in applicable field or equivalent combination of education and experience.

Five years’ experience in event coordination or event management.

Preferred Education :

Master’s degree.

Required Knowledge, Skills, and Abilities :

Exceptional customer service and interpersonal skills including the ability to motivate others.

Must have strong service-oriented attitude and excellent oral / written communication skills.

Must have strong work ethic, be reliable and flexible.

Ability to multi-task and work cooperatively with others.

Preferred Knowledge, Skills, and Abilities :

Event Management and Visio or AutoCAD skills.

EVENTS : Under direction of the Director of Special Events, oversees the Event Coordinators and Tour Guides on day-of-event responsibilities for selected events. Assists the director with event related items. Meets with clients to gather information to prepare layouts, estimates and event agreements. Liaises client with 3rd party vendors (caterer, parking, ushers, security, fire & life safety, business office, etc.). Oversees event set-ups and breakdowns. Posts event work to include soliciting event evaluations from clients and invoicing. Assists in recruiting, training and scheduling event staff. Meets with prospective clients to facilitate tours.

EVENT LIAISON : Responsible for being first point of contact for all clients interested in booking an event. Serves as administrative liaison to clients and Athletics Facilities staff, Levy, SSC staff, Transportation Services, UPD and other campus partners concerning all pre-event aspects including information on availability, room set-up / arena configuration, catering, alcohol, parking and security. Schedules all outside vendors.

ADMINISTRATION :  Conducts site visits and meets with clients and provides client with cost estimates and event agreements. Coordinates post-event aspects for clients including client surveys, invoicing and clean-up.

SOCIAL MEDIA / MARKETING :  Establishes a social media presence for the Special Events Department to include updating website and creating other social media platforms for the department to showcase what the Special Events Department has to offer. Assists in marketing premier venues, to include iconic Kyle Field, through printed literature and web page.

TRAINING :  Trains and supervises part-time wage employee :  event coordinators, tour guides and other seasonal staff. Develops programs to recruit students as part-time employees.

COMPLIANCE :  Complies with all industry safety and best practice standards for the execution of hosted events. Compliance is a shared responsibility. Ensures compliance with all safety regulations by coordinating with local Fire, Police and Public Safety departments prior to events. Maintains continual and thorough familiarity with all applicable NCAA, Conference and University rules and regulations. Establishes and ensures communication and enforcement of rules and regulations concerning student-athletes : conduct, appearance, punctuality and other areas as deemed appropriate. Assures and maintains the integrity of the Athletics Department and Texas A&M University in all forms of communication and personal contacts.

EMPLOYEES SUPERVISED : (20 / -) Guest Services Personnel (event coordinators, tour guides and other seasonal staff) who work directly for the department. (6 / -) Student Workers on an as needed basis for related venue work.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

with Texas A&M contributing to employee health and basic life premiums

of annual paid holidays

Up to and at least each month

Automatically enrollment in the

Health and Wellness :

Professional Development : All employees have access to free training, webinars, and limited financial support to attend conferences, workshops, and more

forcompleting a degree while a Texas A&M employee

a program at Texas A&M that has been built by employees, for employees