What are the responsibilities and job description for the Programs for Minors Coordinator position at Texas A&M University-Commerce?
Job Title
Programs for Minors Coordinator
Agency
East Texas A&M University
Department
Compliance
Proposed Minimum Salary
Commensurate
Job Location
Commerce, Texas
Job Type
Staff
Job Description
Annual Salary: $50,000.00
INSTRUCTIONS TO APPLICANT:
During the application process the “My Experience” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.)” to upload required documents.
- Use the Upload button to add each document.
- You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
- All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
- Incomplete or improperly submitted applications may be excluded from consideration.
Please provide the following documents:
- Cover Letter
- Resume/CV
- Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
-
Transcripts (Unofficial will be accepted with application. Official transcripts are required at time of verbal offer).
If transcripts are from an international institution, it is the responsibility of the applicant to have the transcripts translated and evaluated by an approved credential evaluator.
Please do not withdraw your application in an attempt to upload a missing document. If you need assistance with this or any other matter, please contact us at
HR.Hiring@tamuc.edu
.
SUMMARY:
The Program for Minors Coordinator, plans, organizes, directs, and manages day-to-day activities, developing and implementing procedures for the administration of the program to support East Texas A&M University’s goal of facilitating safe and impactful youth programs. This position works under general supervision, with latitude for the use of initiative and independent judgment. Liaisons and works closely with various campus partners.
DUTIES & RESPONSIBILITIES:
- Manage and oversee the approval of all internal and external Camps and Programs for Minors applications.
- Monitor the progress of camp applications through all phases, such as risk assessments, Human Resources (HR) processes, background screening, Child Protection and Clery training, insurance requirements, waivers and all record keeping and reporting compliance.
- Educates and ensures compliance with HR processes for the hiring and termination of camp employees for University Camps and Programs for minors
- Conducts annual background checks of all camp workers (employees, volunteers, independent contractors, volunteers, etc.) for University camps and programs for minors
- Coordinates with all campus partners involved in the Camps and Programs for Minors program (housing, facilities, dining, etc.)
- Develop and maintain training curriculum to educate the ETAMU community and external Camps and Programs for Minors users on University Rule 24.01.06.R1
- Develop and maintain the Camps and Programs for Minors handbook and website.
- Identify areas of improvement needed by programs, including compliance, risk management, operations, logistics, etc. and develops additional resources to assist with the program.
- Schedule and host meetings with youth program sponsors and directors to discuss Camps and Programs for Minors requirements and best practices.
- Serves as the records retention coordinator for Camps and Programs for Minors and provides guidance on records-related issues and management of files in accordance with the Texas A&M University System Records Retention Schedule.
- Develops and maintains relationships with stakeholders.
- Process and oversee billing for services for Camps and Programs for Minors.
MINIMUM REQUIREMENTS:
- Education: Bachelor’s degree or equivalent combination of education and experience.
- Experience: Four years of related experience.
- Knowledge / Skills: Proficiency in word processing, spreadsheet, email and database applications. Excellent verbal and written communications skills. Knowledge of business communications and office procedures. Strong interpersonal, problem solving, and organizational skills. Maintains attention to detail and utilizes sound judgment.
- Ability to: Ability to multitask and work cooperatively with others. Ability to organize and set priorities, maintain records, interpret and prepare reports. Detail oriented with ability to maintain accurate recordkeeping.
- Licensing/Professional Certifications: None.
- Physical Requirements: None
- Other Requirements: During peak season may require working after regular hours. All positions are security-sensitive.
PREFERRED EDUCATION / SKILLS/ EXPERIENCE:
Experience with Workday, EMS, Ideal Logic, or other scheduling software. Experience with website maintenance, background check applications, or registration software.
SUPERVISION OF OTHERS:
Student or support staff as assigned.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
Salary : $50,000
