What are the responsibilities and job description for the Executive Administrative Associate position at Texas A&M University Corpus Christi?
Job Title
Executive Administrative Associate
Agency
Texas A&M University - Corpus Christi
Department
Associate Vice President #3
Proposed Minimum Salary
Commensurate
Job Location
Corpus Christi, Texas
Job Type
Staff
Job Description
TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.
TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.
PURPOSE
This position delivers high-level support for the Associate Provost for Academic Affairs including preparation of agenda submissions for The Texas A&M University Board of Regents and Texas Higher Education Coordinating Board. Provides top-tier customer service and support to other university administrators.
DESCRIPTION
Functional Area 1: Administrative
Percent Effort: 50%
- Prepare agenda items for quarterly board meetings of The Texas A&M System Board of Regents, editing and meticulously proofreading promotion & tenure, new program proposals, faculty development leave, emeritus, and regents professors; edit and prepare submissions to the Texas Higher Education Coordinating Board and all submissions that funnel through the associate provost’s office such as Minnie Stevens Piper nominations. Maintain knowledge and usage of A&M System Written Style Guidelines to ensure the most accurate submissions.
- Anticipate and track internal and external deadlines and the annual calendar of the office, including schedules of the A&M System Board of Regents, Texas Higher Education Coordinating Board, Texas Council of Chief Academic Officers, Chancellor’s office, RELLIS, and related divisions or universities.
- Monitor and process Graduate Education documents (Graduate committee membership, assignment of Graduate Faculty Representatives), maintain records, and perform related tasks.
- Draft and manage correspondence and communications.
- Collect, reconcile, and maintain complex data. Maintain a variety of fiscal, administrative, and academic records and reports.
- Research and analyze administrative requirements for procedures, services, or programs.
- Supervise and train graduate assistants or student workers.
- Provide excellent customer service to guests and employees of the university.
- Research and maintain accurate asset inventory as Alternate Property Officer for ASOVP and AAAVP departments.
- Maintain intermediate proficiency in all Microsoft Office applications, FAMIS, Canopy, Adobe, Teams, Islander Buy, Astra, OneNote, Workday, PowerPoint, Argos, and Laserfiche.
- Establish and manage office procedures and the day-to-day operations of the office.
Functional Area 2: Support
Percent Effort: 45%
- Provide complex administrative support and technical program assistance by facilitating all travel planning and expense reports, correspondence, purchasing, planning, and coordinating daily schedules of meetings and activities, maintaining a computerized calendar for all activities, preparing reports, and monitoring budgets.
- Schedule meetings for the Associate Deans, Undergraduate Council, Graduate Council, University Curriculum Committee, new program launches, Acadeum, and other groups across campus as required to assist the associate provost, taking minutes and attendance.
- Support associate provost and direct reports (Honors, Center for Faculty Excellence, and Study Abroad) with travel planning, coordinating logistical and administrative support, purchasing, student hiring, payment of invoices, and logistics for events, meetings, or other special functions, providing on-site support.
- Assist the president’s office, Academic Affairs, and upper-level administrators with events, commencement, submissions, student hiring, and reports.
- Coordinate and monitor action items and assignments made by the associate provost. Interpret policies, rules, and regulations.
Functional Area 3: Other
Percent Effort: 5%
- Perform other duties as assigned.
QUALIFICATIONS
- High School diploma or GED
- Seven (7) years of related experience
- Additional education may be considered as a substitute for the minimum experience requirement:
- Associate’s degree with five (5) years of related experience.
- Bachelor's degree with three (3) years of related experience.
- Master’s degree with one (1) year of related experience.
- Knowledge of word processing, spreadsheet, and presentation applications.
- Strong written and verbal interpersonal and communication skills
- Planning and organizational skills
- Ability to multitask and work cooperatively with others
PREFERRED QUALIFICATIONS
- Bachelor’s degree in communication, English, or related field
- Experience in higher education
BENEFITS (rules, policies, eligibility apply)
From our generous
benefits package
and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.
Insurance
- Medical
- $0 - $30 per month for Employee Only coverage after university contribution ($920 value).
- Up to 83% of premium covered by the university:
- Employee and Spouse
- Employee and Children
- Employee and Family coverage
- Dental & Vision
- Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account
On-campus wellness opportunities
Work Life Solutions:
- Counseling, Work Life Assistance, Financial Resources, and Legal Resources
Tuition Benefits:
- Public Loan Forgiveness
- Book scholarships
- 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).
Retirement
- Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
- Voluntary Tax Deferred Account/Deferred Compensation Plan
Time Off:
- 8 hours of vacation paid time off every month.
- 8 hours of sick leave time off every month.
- 8 hours of paid time off for Birthday leave.
- 12-15 paid holidays each year.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
Salary : $30
