Administrative Associate IV

Job Title

Agency

Department

Proposed Minimum Salary

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Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Irma Rangel College of Pharmacy is looking for an Administrative Associate IV to serve as a member of the Finance and Administration team. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

What you need to know

Salary: Compensation will be commensurate to the selected hire’s experience.

Cover Letter/Resume: A cover letter and resume are strongly recommended

Other: Persons in this position should have the ability to travel independently to other and/or remote locations by driving.

Required Education and Experience

• High school graduation or any equivalent combination of education and experience

• Four years of related experience in finance and administration

Preferred Qualifications

• Bachelor’s degree in business administration or related field

• Five years of professional non-clerical experience in general office accounting or personnel operations

• Experience with FAMIS and TAMUS purchasing procedures; managing business operations and supervisory experience

Knowledge, Skills, and Abilities

• Ability to work with sensitive information and maintain confidentiality

• Working knowledge of word processing, spreadsheet, and database applications

• Strong verbal and written communication skills

• Strong interpersonal and organizational skills

• Maintains professionalism and composure

• Ability to demonstrate initiative by independently taking action to solve problems

• Attention to detail

• Ability to multitask and work cooperatively with others

Responsibilities

• Purchasing & Travel: Performs and coordinates purchasing activities required to obtain and service for the College in accordance with all rules and regulations related to purchasing. Assist with shipping and receiving of college packages (FedEx and UPS). Supports departments with delegated procurement needs and training: Provides product/services research and vendor sources; increase awareness and utilization of HUB vendors; promotes adherence to purchasing guidelines and procedures. Coordinate Finance & Administration meeting and minutes. Knowledge of travel rules and regulations. Assists with travel reconciliation as a delegate and as in general advising for others and sends outstanding travel reminders.

• Costing Allocations & Accounting: Assist director with Costing Allocations and PCTs. Assist in creating and maintaining college accounts.

• Op erations: Overlooks College vehicles for Kingsville and College Station (scheduling, maintenance, vehicle logbooks, and reconciliation of mileage). Assist with day-to-day business services, such as bank deposits, student reimbursements, Ad Astra scheduling, contract scanning and special projects. Using initiatives, judgments, and experience to perform/relieve for the Office of Finance and Administration routine and administrative matters; assists in developing and/or implementing new or already-established office procedures in the HSC-COP. Creates and maintains accounts.

• General Business Services: Overlook student payments of swipe card or badge replacement fees and/or student print accounts. Provides excellent customer service to College with regards to F&A questions and issues. Advises, trains, and assist in supervising office student worker to answer telephone, take messages, or other duties; maintains student worker time sheets to ensure accurate time reports.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.