What are the responsibilities and job description for the Business Administrator II - College of Medicine position at Texas A&M University Health Science Center?
Job Title
Business Administrator II - College of MedicineAgency
Texas A&M University Health Science CenterDepartment
SOM Finance CentralizedProposed Minimum Salary
CommensurateJob Location
Bryan, TexasJob Type
StaffJob Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all pers p ectives, talents & lived experience s . Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service .
Who we are
As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.
What we want
The Business Administrator II manages the full range of business activities, including reviewing and approving business documents and developing, monitoring, and reporting accounts, budgets and other quantitative data.
What you need to know
Salary: Compensation will be commensurate to the selected hire’s experience.
Resume/Cover Letter: A cover letter and resume are strongly recommended .
Other Factors: May require work outside of normal business hours to include nights and weekends. May require occasional travel.
Required Education and Experience
Bachelor’s degree or equivalent combination of education and experience
Six years of related experience in general office, accounting or personnel operations
Preferred Qualifications
Experience with TAMU Purchasing Systems and Business Objects
Bachelor’s degree or higher in business, finance or related
Five years of related experience in accounting or finance operations in higher education setting
Knowledge, Skills, and Abilities
Knowledge of word processing, spreadsheet, and database applications
Interpersonal and communication skills
Planning and organizational skills
Ability to multitask and work cooperatively with others
Proficient knowledge in FAMIS/CANOPY, CONCUR and AGGIEBUY
Working knowledge of Managing unit budgets
Responsibilities
Account Payables/Receivables: Serves as an approver and signer of vouchers and requisitions. Reviews and approves account reconciliations of unit accounts. Assists with the management of financial transactions, including assigning costs to appropriate accounts and projects. Monitors and controls operating expenditures and makes projections. Assists in the development of annual budget documents. Serves as office manager delegate. Implements and audits business procedure and trains staff on new and existing procedures. Establishes, implements and audits unit procedures for special activities and programs. Assists in special investigations, program analysis, and research studies. Oversees annual fiscal year closing activities. Proposes solutions on complex financial problems. Prepares and analyzes business reports, such as affirmative action reports and space allocation reports.
Fiscal Overview: Plans, develops, implements, coordinates, and monitors programs or services. Develops and recommends policies, procedures, and guidelines. Manages annual fiscal year closing activities. Resolves operational and procedural financial problems. Identifies business-related needs and problems and proposes solutions. Prepares and analyzes business reports. Serves as liaison with financial, payroll, and human resources units. Manages personnel activities including preparing position analyses, updating position descriptions, and developing employment offers. Communicates with employees regarding personnel policies and procedures and identifies training needs. Manages allocations and reporting. Performs analyses of resource allocations and operating fund requirements. Manages cash handling activities and unit capital equipment purchasing
Interprets System policies and regulations and University rules. Develops complex administrative, financial, and statistical analyses and summary reports. Manages maintenance of business files.
Business Services Team Member: Works collaboratively with central business office team members to plan, recommend, develop, implement, coordinate, and monitor programs, services of assigned departments. Develops and recommends Business Services policies, procedures, and guidelines that support compliance with existing and new university, system, state and federal laws, rules, and regulations. Documents and implements those that are approved as well as reviewing at least annually and updating as needed. Coordinates and evaluates business function, division, and/or department activities. Shares information in Business Services routine staff meetings about customers' challenges, concerns, best practices, etc. Provides input for possible strategic initiatives for the Business Services. Meets with and coordinates COM Business Services across functional teams to meet or exceed customer expectations. Provides departmental insight/information to Business Services functional team members/leaders. Stays abreast of accounting, HR, and other relevant policies, procedures, services and practices at TAMUS that impact COM Business Services and our customers. Attends training, conferences, and seminars as appropriate. Stays informed of customer concerns by understanding COM Business Services and TAMU processes and tools and who is responsible for them, FAMIS, Business Objects, Workday, and other systems used by COM Business Services. Serves as a fully engaged member of COM Business Services. May participate in departmental, division, or university level teams, working groups, and committees as appropriate. Assists with various departmental functions, program, and activities. Develops and leads best business practice committees within COM as needed. Performs other duties as assigned.
Customer/Department Service: Provides excellent customer service to both internal and external customers. Serves as primary point of contact for questions or concerns on business procedures, purchasing questions, financial reports.
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
12-15 days of annual paid holidays
Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
Automatically enrollment in the Teacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance for completing a degree while a Texas A&M employee
Living Well, a program at Texas A&M that has been built by employees, for employees
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
