What are the responsibilities and job description for the Program Manager position at Texas A&M University Health Science Center?
Job Title
Program ManagerAgency
Texas A&M University Health Science CenterDepartment
Associate Dean Round RockProposed Minimum Salary
CommensurateJob Location
Round Rock, TexasJob Type
StaffJob Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all pers p ectives, talents & lived experience s . Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service .
Who we are
As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.
What we want
The Program Manager for medical education on the Round Rock campus plans, organizes, directs, and manages the day-to-day delivery of medical education curriculum across the campus at multiple levels. Responsibilities include leading, managing, and supervising a team of medical education coordinators in the organization and delivery of the college's curriculum including the direct coordination of one or more courses or clerkships. Working alongside and with other campus and college leaders, the Program Manager works to implement school and campus policy and procedures while ensuring the seamless coordination and delivery of educational programs.
What you need to know
Salary: Compensation will be commensurate to the selected hire’s experience.
Cover Letter/Resume: A cover letter and resume a re strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.
Schedule/Location/Travel: Located in Round Rock, Texas, the typical schedule for this position is Monday through Friday 8am-5pm with some flexibility for after-hours and/or weekend work. T ravel to health systems within the surrounding area and to other College of Medicine campuses will be required.
Required Education and Experience
Bachelor's degree or any equivalent combination of training and experience
Five years of experience in office administration or project management including experience in medical education, healthcare administration or education (ex: K-12, undergraduate or graduate)
Preferred Qualifications
Master’s Degree
5 years of experience in medical education or student services coordination
Experience managing and/or coordinating delivery of medical curriculum and student affairs services
Experience with online educational software and learning management systems
Knowledge, Skills, and Abilities
Working knowledge of spreadsheet, presentation, and word processing software programs
Excellent interpersonal and communication skills and ability to plan and organize effectively
Ability to multi-task and work cooperatively with others
Ability to perform all tasks and job responsibilities safely without injury to self and others in compliance with A&M System and HSC guidelines
Responsibilities
Program Management and Oversight: Plan, organize, direct, and manage the day-to-day activities of the Round Rock campus’ delivery of medical education curriculum. Develop and implements procedures for the administration of the program and assists in developing campus and department-wide strategic plans and goals to support the educational program of the college. Develop and produce materials in support of the college's medical education program utilizing available software and tools including various learning management, evaluation, and related systems. Assist with fiscal and contracting processes and actively participate in annual budgeting for the campus. Research, develop, and write white papers and issue briefs as required and prepare presentations to leadership and internal and external stakeholders. Serve as an essential liaison to Academic Affairs, Student Affairs, Academic Technology, and others related to the seamless delivery of medical education programs on the Round Rock campus.
Personnel Management and Leadership: Supervise, manage, and lead a distinct team of medical education coordinators and support staff. Guide the daily activities of the medical education team, establishing administrative priorities, and distributing personnel resources to areas and projects of need. Develop and conduct professional development programs to support individual personnel and team growth. Provide both formative feedback and annual summative performance evaluations for supervised team members. Serve as an education coordination subject matter expert, training and developing personnel throughout the school.
Curriculum Coordination and Management: Collaborate with medical education coordinators and course leadership to organize and disseminate course materials required of curricular blocks, threads, clerkships, and electives within the College of Medicine’s undergraduate medical education program (UME). Administer curriculum in an e-learning environment utilizing a learning management system as well as additional required software applications. Coordinate workflow with the aid of health education software; manage student schedules, documentation, evaluations, and grades for UME at all levels. Support the preparation and presentation of course activities. Coordinate activities related to educational conferences, meetings, lectures, laboratory sessions, examinations and special events as directed by curriculum and leadership. Assist faculty in the development and delivery of medical education courses, clerkships, and programs.
Student Services: Serve as point of contact and handle day-to-day communication with students by phone, email and/or in-person. Provide information on course offerings, syllabi, and clinical rotation requirements to assist students, residents, and fellows in the preparation of rotation schedules. Assist with the coordination of student organization events and meetings. Facilitate, control, and maintain a system of credentialing documentation for medical students to ensure successful clinical rotations at multiple clinical affiliates.
Communication and Team Cooperation: Respectfully interact with students, faculty, staff, and external stakeholders. Liaise with affiliate partners, i.e., healthcare systems, clinics, and community organizations. Maintain strict confidentiality with regards to all FERPA and HIPAA documentation, i.e., student records. Process and facilitate medical student documentation to ensure successful clinical rotations. Distribute campus information such as course/workshop start reminders and notifications for upcoming educational activities.
Accreditation: Compile and maintain data to ensure compliance with institutional and program accreditation requirements, i.e., ACGME, LCME, and SACS. Create and support processes and procedures which not only ensure continued accreditation readiness but full compliance with all campus, school, and university policies.
Special Events Coordination: Execute and coordinate logistics for special events and projects including scheduling meetings, booking locations, assisting with transportation, and lodging reservations, overseeing and managing event budgets, catering, and compiling meeting materials.
Why Texas A&M University ?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration .
Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
12-15 days of annual paid holidays
Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
Automatic enrollment in the Teacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance for completing a degree while a Texas A&M employee
Living Well, a program at Texas A&M that has been built by employees, for employees
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
