Team Administrator - Equestrian

Job TitleTeam Administrator - Equestrian Agency Texas A&M University Department Athletic Director Proposed Minimum SalaryCommensurate Job LocationCollege Station, Texas Job TypeStaff Job Description Our Commitment Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability. Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values. Who we are Texas A&M Athletics department is committed to building champions through academic achievement, athletic excellence, and national recognition of student-athletes, teams, and programs. We are a proud member of the Southeastern Conference, with more than 650 Texas A&M student-athletes competing at the NCAA Division 1-A level in 20 varsity sports. What we want The Team Administrator is responsible for assisting Women's Equestrian Program with administrative duties; handles scheduling of games facilities, team travel arrangements, film exchange, and game management duties. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. If this job description sounds interesting to you, we invite you to apply to be considered for this opportunity. What you need to know Salary: Compensation will be commensurate to selected hire’s experience. Cover Letter/Resume’: A cover letter and resume’ are strongly recommended. You may upload these documents on the application under CV/Resume. COVID-19 information: Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website. For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website. Required Education and Experience: Bachelor’s degree or equivalent combination of education and experience Two years of athletic administration or program experience Required Knowledge, Skills, and Abilities: Ability to multi-task and work cooperatively with others Other Requirements or Other Factors: Travel is required with assigned sport Working nights, weekends, and holidays as required to complete assigned tasks Preferred Education and Experience: Master’s Degree Previous Division I college coaching experience Responsibilities: Scheduling - Initiates all contracts for shows. Ensures that all game guarantees are kept within the overall budget. Submits contracts to the Head Coach for approval and then a contract is generated for the Athletic Director to sign. Travel - Sets up the seasons travel itineraries, which includes a bidding process on buses, airline flights, and hotels. Itineraries are based on the game time and consist of a flight, bus transportation, hotel reservations, practice time reservations and any site-specific arrangements. On Campus Recruiting - Organizes and administrates recruiting weekends, including booking of the airline flights and the hotel room; the desired interviews and appointments are determined by the coaching staff. Reserves places to eat, reserves tours, and reserves admissions to functions. Completes appropriate prospective student athlete forms and requirements, prior to the visit. Campus Relations - Works directly with the Sports Information Director and Business Operations staff as the need arises. Arranges facility, menu, and meeting details. Arranges for other areas of the department to have access to the players so that those other areas (communications, marketing, graphics) can create films, handouts, and other materials. Student Managers - Coordinates the managers program and the training of the managers; the managers program should consist of a head manager and several assistants. Processes paperwork with Athletics HR. Indirectly supervises Student Managers. Public Relations - Sets up speaking engagements and publicity outings for the coaching staff. Works as the initial contact person with the general public, students, media, and corporate sponsors. Acts as a liaison for the athletic program. Compliance - Maintains continual and thorough familiarity with all applicable NCAA, Conference and University rules and regulations. Establishes and ensures communication and enforcement of rules and regulations concerning student-athletes: conduct, appearance, road games, punctuality and other areas as deemed appropriate. Maintains awareness of and supports the diversity and inclusion initiatives of the Athletics Department. Performs other duties as assigned. Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. In accordance with the federal contractor vaccination mandate, specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.