What are the responsibilities and job description for the Program Specialist VII (Policy Analyst) Austin, TX position at Texas Alcoholic Beverage Commission?

GENERAL DESCRIPTION:

Performs highly advanced (senior-level) consultative services and technical writing work. Work involves planning, developing, coordinating, maintaining, and implementing major agency program(s). Responsible for composing and editing documents and planning, developing, executing, and reporting all policymaking activities of the agency in accordance with the federal internal controls standards (COSO framework). Requires coordinating and evaluating agency activities and actions and reporting to executive leadership frequently. Supports the division’s development of the strategic plan and evaluations of structures, processes, and programs for efficiency and effectiveness. May serve as a lead worker providing direction to others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

ESSENTIAL JOB FUNCTIONS (EJFs):

35% Administers the agency’s program for internal policies and procedures.

In coordination with subject matter experts, composes, reviews, and edits policies and procedures.

Reviews materials and recommends revisions or changes to ensure consistency in grammar, proper use of syntax, style, content, and format as well as scope and content.

Ensures policies and procedures comply with accepted internal controls standards and internal processes; takes corrective action(s) as needed.

Collaborates with divisional leadership and subject matter experts to develop plans and timelines to meet program goals and objectives.

Schedules and facilitates regular committee meetings to discuss, inform, and review progress and outcomes.

Manages workflow of documents to ensure the integrity of the review, approval, and publication process.

Performs a variety of research and administrative activities for the policy program(s) including regularly updating agency intranet.

Serves as administrator of document management software used to distribute and manage policies and procedures, including approvals, distribution, and acknowledgements by staff.

Evaluates processes and guidance materials for effectiveness and continuous improvement and makes updates as necessary.

25% Coordinates the agency’s data governance program.

Establishes, facilitates, and sets goals and objectives for the agency’s data governance program that include long-range and short-term plans; determines and communicates expected outcomes; and approves standards for achieving goals and requirements for success.

Liaises with and provides consultative services and technical assistance to agency staff; prepares materials for distribution; and presents to leadership, committee, and council members on a regular basis.

Supports, creates, and/or maintains guidance for internal staff to execute essential job functions.

Ensures compliance with program policies and procedures, statutes, and rules; and takes corrective action(s) as needed.

30% Consulting and Monitoring

Acts as a liaison with external auditors and coordinates or prepares management responses for internal/external audits.

Conducts follow-up assessments with staff to determine the implementation status of recommendations.

Presents and/or oversees the presentation of audit reports and results to leadership.

Works with director to coordinate delivery of components of the strategic plan.

Collects and monitors statutorily required products for planning and development; timeliness of delivery; and proper use of and consistency in grammar and syntax.

Oversees or assists director with performing studies and analyses of agency programs, functions, operations, or organizational units and preparing reports of findings and recommendations, ensuring professional quality and appearance, appropriate content, and consistency.

10% Perform related work

May serve as a lead worker providing direction to others.

Identifies agency risks, weakness, and gaps and recommends actions to address.

Coordinates and implements risk and compliance activities.

Consults with other state agencies to mitigate and resolve problems, identify training needs, and discuss program effectiveness.

May oversee special projects.

Recognizes the need for policies, procedures, standards, or manuals; provides assistance in developing materials; and conducts activities in accordance with program objective and goals.

May present information to key stakeholders, including commission members and agency leadership.

MINIMUM QUALIFICATIONS:

Graduation from an accredited four-year college or university with major coursework in auditing, public policy, business administration, English, or a related field is generally preferred. Experience and education may be substituted for one another.

AND

Minimum two (2) years' full-time experience in auditing, policy review, policy writing; technical writing, journalism, or communications work; planning, organizing, and coordinating requirements for program operations where a wide range of demands are involved; and/or interpretation of complex written material.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of:

Internal controls methodologies and standards, including standards in the U.S. Government Accountability Office’s Government Auditing Standards (Yellow Book);
Auditing principles and best practices;
Texas state government structure and operations;
program management processes and techniques;
Structure and content of the English language including spelling, meaning of words, rules of composition, and grammar; and
Techniques and methods of planning, organizing, and writing various types of materials.

Skill in

Communicating effectively orally and in writing;
Writing clear, concise, and logically organized documents, including reports, policies, procedures, and presentations;
Performing final edit and proofreading of documents to ensure consistency in grammar and proper use of syntax, style, content, and format;
Using word processing and spreadsheet applications in a Microsoft environment to track information, generate reports, and fulfill other needs;
Managing project activities, establishing project goals and objectives, and exercising sound judgment in making decisions;
Synthesizing, analyzing, and evaluating complex program, policy, and operational issues and drawing logical conclusions; and
Developing and maintaining effective relationships with various level personnel, working under pressure, negotiating among multiple parties, and resolving conflicts.

Ability to

Establish and execute strategic plans and monitor actions to achieve agency goals and initiatives;
Track and maintain webhosted materials to ensure ease of use and intuitive access;
Conform to accessibility standards issued under the Americans with Disabilities Act (ADA);
Prepare and present information for various audiences;
Effectively work with and communicate with a range of agency staff, stakeholders, and other state agencies;
Gather, assemble, correlate, and analyze facts; identify risks and gaps; and devise solutions to problems; and
Work cooperatively as a team member in a fast-paced, deadline-oriented environment.

REGISTRATION, CERTIFICATION OR LICENSURE: NONE

PHYSICAL REQUIREMENTS AND/OR WORKING CONDITIONS: N/A

MILITARY OCCUPATIONAL SPECIALIST (MOS) CODE:

Veterans, Reservists or Guardsmen with an MOS or additional duties pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply:

For more information see the Texas State Auditor’s Military Crosswalk at

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

Supplemental Information

The Texas Alcoholic Beverage Commission reserves the right to adjust compensation based upon legislative mandates in regard to TABC's and/or an employee's contribution to the?Employees Retirement System. In compliance with Senate Bill 321, agencies that hire a person who has retired from the Employees Retirement System (ERS) or the Law Enforcement and Custodial Officers Supplemental Fund (LECOS) on or after September 1, 2009, are required to remit a surcharge each month the return-to-work retiree is employed. Candidates meeting these requirements will be offered a lower base salary to cover the surcharge.

The Commission will conduct a criminal history and driver record check with the Texas Department of Public Safety in accordance with applicable standards on all finalists for this position.

More than one position may be filled from this posting.

Applicants should clearly describe on their applications how they meet the minimum qualifications for the position. Qualifications may be verified through testing. Resumes will not be accepted in lieu of the completed application. Incomplete applications may not be considered.

The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Alcoholic Beverage Commission participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization; For more information, see: https://www.e-verify.gov/about-e-verify/what-is-e-verify

Males between the ages of 18 and 25 years, inclusive, may be required to furnish proof of either selective service registration or exemption there from as a condition of state employment. The Texas Alcoholic Beverage Commission adheres to the Veteran's Preference granted in Chapter 657 of the Texas Government Code and the Former Foster Children Preference granted in Chapter 672 of Section 1, Subtitle B, and Title 6 of the Texas Government Code

Salary : $5,798 - $6,707

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Program Specialist VII (Policy Analyst) Austin, TX

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