Office Assistant

GENERAL DESCRIPTION

The Office of the Attorney General (OAG) is seeking an office professional experienced in a wide range of administrative duties to support the day-to-day operations of the Communications, Legal Recruitment, and Legal Strategy Divisions. This position will work closely with the Executive Assistant of these divisions to identify and facilitate essential tasks in an often fast-paced environment.

The OAG is a dynamic state agency with over 4,000 employees throughout the State of Texas. As the State’s law firm, the OAG provides exemplary legal representation in diverse areas of law. OAG employees enjoy excellent benefits () along with tremendous opportunities to do important work at a large, dynamic state agency making a positive difference in the lives of Texans.

ESSENTIAL POSITION FUNCTIONS

Supports the Communications, Legal Recruitment, and Legal Strategy Divisions with administrative duties, to include :

Submits procurement requests and managing purchase renewals

Prepares travel vouchers and documentation related to work-related travel

Manages division inventory and submitting bi-monthly and annual reports

Coordinates and maintains division’s official records in compliance with the agency’s Records Retention Schedule and records management requirements

Orders and maintains division supplies

Enters data pertaining to the agency law clerk program

Assist with personnel actions such as scheduling interviews and orientation for new employees

Routes and coordinating approvals for internal and external outreach requests and reviewing presentation materials

Drafts and routes executive approval memos

Submits work orders and building maintenance requests

Attends office manager meetings and training.

May perform other related duties as required to meet the ongoing needs of the divisions.

Maintains relevant knowledge necessary to perform essential job functions

Attends work regularly in compliance with agreed-upon work schedule

Ensures security and confidentiality of sensitive and / or protected information

Complies with all agency policies and procedures, including those pertaining to ethics and integrity

Qualifications

MINIMUM QUALIFICATIONS

Education : Graduation from high school or equivalent

Education : Bachelor's degree from an accredited college or university; experience in the following (or closely related) fields may be substituted for the required education on a year-for-year basis : legal assistant, office manager, executive assistant, administrative assistant

Experience : Six years of full-time experience working in the following (or closely related) fields : legal assistant, office manager, executive assistant, administrative assistant

Knowledge of Microsoft Word and Teams, Outlook, Excel

Attention to detail to ensure tasks are completed thoroughly and correctly

Strong organizational skills with the ability to multitask and prioritize responsibilities effectively

Superior written and verbal communication skills

Skill in exercising sound judgment and effective decision making

Skill and ability to handle stressful situations

Skill and ability to be honest, reliable, trustworthy, respectful, and professional at all times

Ability to receive and respond positively to direction and constructive feedback

Ability to work cooperatively with others in a professional office environment

Ability to maintain excellent punctuality and attendance

Ability to maintain confidentiality and handle sensitive information with professionalism

Ability to work in person at assigned OAG work location, perform all assigned tasks at designated OAG work space within OAG work location, and perform in-person work with coworkers (e.g., collaborating, training, mentoring) for the entirety of every work week (unless on approved leave)

Ability to arrange for personal transportation for business-related travel

Ability to work more than 40 hours as needed and in compliance with the FLSA

Ability to lift and relocate 30 lbs.

Ability to travel (including overnight travel) up to 5%