EVENT PLANNER

(Internal Posting – Open to Current TDA Employees Only – 5 Day Posting)

Salary Information: B22, $5,200.00 – $5,600.00/MO.

State Classification: Marketing Specialist IV – 1825

FLSA Status: Exempt

Posting Number: 25-57586-1

HOW TO APPLY

Apply online at via CAPPS. Applicants applying in WIT must complete the supplemental questions to be considered for the position. To complete the supplemental questions, go to CAPPS Recruit: https://capps.taleo.net/careersection/551/jobsearch.ftl?lang=en.

WHO ARE WE

The Texas Department of Agriculture’s Food and Nutrition Division administers 12 federal child and special nutrition programs and more than $2.5 billion in federal money annually. These programs aim to reduce hunger, encourage strong nutrition, and support local economies across Texas.

WHAT YOU’LL DO

The Event Planner will coordinate and oversee the strategic plan for all special events and conferences for the Food and Nutrition Division (F&N) of the Texas Department of Agriculture (TDA). You will serve as the primary contact for planning and implementing public events and activities that support federal nutrition programs. You will provide highly advanced consultative services and technical assistance to agency staff, governmental agencies, community organizations and the general public. You will work under limited supervision with considerable latitude for the use of initiative and independent judgment.

PRIMARY RESPONSIBILITIES

Oversee the development and implementation of contracts. Includes identifying needs, describing services to be rendered, evaluate bids, approve invoices, maintain contract documentation, ensure vendors are accountable for delivering services, and escalate performance concerns.

Communicate appropriate event unit updates to internal and external stakeholders.

Coordinate the development of concepts and designs for displays for special events, educational opportunities, and exhibits.

Research, identify and select sites to exhibit F&N programs. Coordinate exhibit set up and serve as the TDA representative at exhibit booths, as assigned.

Follow all TDA policies and procedures.

Perform other duties as assigned.

QUALIFICATIONS/REQUIREMENTS FOR THE POSITION

Bachelor’s degree (one year of work experience related to the primary duties may substitute for one year of college).

Three (3) years’ work experience in planning, coordinating, overseeing, and managing professional, special events and conferences.

Experience with event planning registration software.

Work experience in contract and vendor oversight.

Valid Texas driver’s license and an acceptable driving record.

PREFERRED QUALIFICATIONS

Work experience creating original exhibit designs and event concepts.

KNOWLEDGE, SKILLS & ABILITIES

Knowledge of the development and operations of events and exhibits; of local, state, and federal laws related to the program area; of public administration and management techniques; of budget processes; of research techniques; and of program management processes and techniques.

Skill in in providing customer service excellence to both internal and external customers; in identifying measures or indicators of program performance; and in the use of a computer and applicable software.

Ability to develop gather, assemble, correlate, and analyze facts; to devise solutions to problems; to prepare reports; to develop, evaluate, and interpret policies and procedures; to communicate effectively, orally and in writing; to provide guidance to others; to exercise sound judgment and discretion; and to maintain the highest level of confidentiality.

PHYSICAL REQUIREMENTS & WORKING CONDITIONS

Normal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve walking; standing; pulling and pushing; kneeling, stooping and bending; performing tasks requiring fine motor skills and coordination; and safely lifting and carrying items weighing up to 40 pounds. Must be able to work extended periods at a computer and may require working extended hours and some evenings and weekends, as needed. May involve travel (up to 35%), occasionally overnight.

TELEWORK & WORK HOURS

The agency does not offer telework. TDA employees are required to be physically present for work.

The agency’s core business hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday. TDA also provides limited customer service between 7:00-8:00 a.m. and 5:00-6:00 p.m.

H-1B Visa Sponsorship

We are unable to sponsor or take over sponsorship of an employment Visa.

BENEFITS

The State of Texas offers a variety of benefits for you and your family that are comprehensive and, on average, make up about one-third of total compensation. Benefits include:

Only candidates selected for a skills exercise/interview will be contacted. A skills exercise may be conducted for interview purposes.

Due to the high volume of applications, we do not accept telephone calls. If you submitted your application through the CAPPS Career Center, you may also check the status of your application by accessing your profile and selecting My Jobpage and selecting My Submissions.

• A valid government-issued driver’s license, which is recognized by the Texas Department of Public Safety and in good standing, and an acceptable driving record are required. TDA will verify this information with the Texas Department of Public Safety. Applicants with a driver’s license not issued by the State of Texas should obtain and be prepared to provide a copy of their current driving record on or before their first day

Equal Employment Opportunity (EEO): TDA is an equal employment opportunity (EEO) employer and does not discriminate on the basis of race, color, religion, sex, national origin, disability, age, genetic information, military status, or protected activity. TDA provides accommodations for persons with disabilities in accordance with the American with Disabilities Act. If you need help with the employment process or require other accommodations, please contact the Human Resources office for assistance at (512) 463-7423.

TDA participates in E-Verify and will provide the Social Security Administration and, if necessary, the Department of Homeland Security, with information from each new employee's Form I-9 to confirm work authorization.

Military and Former Foster Child Employment Preference: TDA complies with the provisions of the military and former foster child employment preference acts. Please contact our Human Resources-Veterans Liaison at (512) 463-7454 for assistance.

Go to https://texasskillstowork.com/, https://www.onetonline.org/, or http://www.careeronestop.org/ for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements, and skill sets.

Additional Military Occupational Specialty (MOS) Code or Crosswalk information is available from the Texas State Auditor’s Office at Information and Communication MOS Codes.