What are the responsibilities and job description for the DPS - IOD - Fixed Assets Accountant I - 1012 position at TEXAS DEPARTMENT OF PUBLIC SAFETY?
PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.
SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. In order to complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile. Go to CAPPS Recruit to Sign In https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en
GENERAL DESCRIPTION: Perform entry level accounting, inventory, and clerical work. Work involves providing data collecting, recording and documenting support; performing paper and computer research, accuracy verification, tabulating and calculating of arithmetical data, data entry; and related tasks. May train others. Work under close supervision with minimal latitude for the use of initiative and independent judgment.
The following Military Occupational Specialty codes are generally applicable to this position.
https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AccountingAuditingandFinance.pdf
Applicants must fully complete the summary of experience to determine if minimum qualifications are met.
ESSENTIAL DUTIES / RESPONSIBILITIES:
1. Prepare and post accounting transactions to various systems and maintain files of applicable source documents pending verification of entries or closure of transactions.
2. Conduct inventory of stock and review inventory control records and reports.
3. Compile and maintain various inventory databases, tracking systems, logs, transactions, and records.
4. Dispose of surplus inventory and ensure proper documentation and policies are followed.
5. Maintain accounting records or purchases, assign inventory numbers to items, and maintain inventory and stock control records.
6. Reconcile various reports, statements, and tabulations with their applicable source documents by identifying individual discrepancies and researching data sources to rectify errors, enter omissions, or make judgments.
7. Prepare data summaries for accountant’s use during reconciling and in preparing annual financial statements.
8. Participate with accountants in reconciling various journal entries in collecting, tabulating, and calculating data for inclusion in annual financial statements.
9. Audit and proof assigned registers, vouchers, and related documents to verify accuracy of entries, calculations, totals, and completeness prior to or after posting to action or archival records.
10. Provide information on inventory processes and procedures to customers.
11. May train, guide, and monitor the work of custodians and/or temporary contract employees.
12. May maintain total books (revenues, disbursements, all transactions and periodic reports) for employee groups that maintain small or transient cash balances.
13. Will require significant travel within assigned region(s) and may require occasional overnight stay to include weekends and/or evenings.
14. Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.
15. Perform other duties as assigned.
GENERAL QUALIFICATIONS and REQUIREMENTS:
Education – Graduation from a standard senior high school or the equivalent.
Experience –Two (2) or more years of work experience in general office work that includes emphasis on inventory control, bookkeeping, or accounting operations is preferred.
Licensure and/or Certification – If driving is required, must possess a valid driver license from state of residence.
Regulatory / Inventory Knowledge –Working knowledge of, or the ability to rapidly assimilate information related to Inventory Control processes, TXDPS, State and Federal regulations, legislation, guidelines, policies and procedures.
Interpersonal Skills – Must demonstrate an ability to exercise poise, tact, diplomacy and an ability to establish and maintain positive, working/professional relationships with internal/external customers. Must demonstrate DPS’ core values: Integrity, Excellence, Accountability, and Teamwork.
Organizational and Prioritization Skills – Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism.
Presentation/Communication Skills – Must be able to construct and deliver clear, concise, and professional presentations to a variety of audiences and/or individuals.
Research and Comprehension – Must demonstrate ability to quickly and efficiently access relevant information, and be able to utilize and/or present research and conclusions in a clear and concise manner.
Analytical Reasoning/Attention to Detail – Must demonstrate an ability to examine data/information, discern variations/similarities, and be able identify trends, relationships and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems.
Technology (computers/hardware/software/operating systems) – Appropriate levels of proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), and with utilized software and systems and be able to learn new software/systems.
Confidentiality and Protected Information – Must demonstrate an ability to responsibly handle sensitive and confidential information and situations, and adhere to applicable laws/statutes/policies related to access, maintenance and dissemination of information.
Safety – Must be able to work in safe manner at all times, avoiding shortcuts that have potential adverse results/risks, and must be able to comply with safety standards and best practices.
Travel and/or Schedule – Availability for after-hour and weekend work may be required.
PHYSICAL and/or ENVIRONMENTAL DEMANDS:
- Environment: Office
- Ambulatory skills, e.g. stand, walk, sit;
- Hand-eye coordination and arm/hand/finger dexterity;
- Ability to speak, hear, and exercise visual acuity;
- Ability to transfer weights of 25 pounds anticipated for this position;
- Driving requirements: Moderate frequency up to (10-50%)
State of Texas Benefits and Retirement Information: https://www.ers.texas.gov/
A DPS employee who is selected for a position in the same salary group and state title as their current position will be transferred with no salary change.
A DPS employee who is selected for a position in their current salary group with a new state title may receive an increase of no more than 3.4% over their current salary regardless of posted salary.
Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions.
DUE TO THE HIGH VOLUME OF APPLICATIONS WE DO NOT ACCEPT TELEPHONE CALLS. ONLY CANDIDATES SELECTED FOR INTERVIEW WILL BE CONTACTED.
State of Texas retirees may be rehired for full-time, non-commissioned positions only under very specific circumstances.
