What are the responsibilities and job description for the DPS - IOD - IOD Personnel Support Specialist - 1570 position at TEXAS DEPARTMENT OF PUBLIC SAFETY?
PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.
SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. In order to complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile. Go to CAPPS Recruit to Sign In https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en
GENERAL DESCRIPTION: Performs routine (journey-level) consultative and technical assistance work within IOD concerning division personnel administration, CAPPS HRIS, and CAPPS Recruit (ATS) entries, contacting applicants, coordinating external job board postings; timekeeping, and training. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.
The following Military Occupational Specialty codes are generally applicable to this position.
https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf
Applicants must fully complete the summary of experience to determine if minimum qualifications are met.
ESSENTIAL DUTIES / RESPONSIBILITIES:
1. Assist in the planning, coordinating, and executing the division’s personnel administration processes. Complete entries into the Human Resources Information System (HRIS) while verifying compliance with agency policy and statutes, including but not limited to pay actions, position data maintenance, and timekeeping.
2. Review position, salary, affordability, and speedchart data using various resources: CAPPS, Tableau, 508 reports, and other financial reports when reviewing and preparing vacancy posting requests from Service Areas. Review and further screen applications received from HR for qualifications and assist hiring managers with the interview and onboarding procedures.
3. Assist with new hires, transfers, and terminations of division personnel, including adding, modifying, and terminating access to systems and physical locations. Coordinate and facilitate New Employee Orientation (HR) and conduct Division Orientation.
4. Develop, maintain, and utilize a constantly expanding base of relevant knowledge to recognize and identify inconsistencies, discrepancies, omissions, and related subtle errors to ensure accuracy and completeness in processes, assigned tasks, or projects.
5. Serve as the primary liaison between IOD and Human Resources/Benefits.
6. May assist in planning, developing, implementing, analyzing, communicating, and documenting Divisional operational programs, including developing and deploying IOD Personnel Operations policies and procedures within the Division, Agency, and the general public.
7. May assist Service Area personnel to review processes and make recommendations based on information available concerning vacancy tracking and job postings, job description reviews, etc. May assist in creating and reviewing classifications as requested during the State Auditor’s Office review every biennium.
8. May assist in running CAPPS reports including overtime and time certification reports; distribute data to management. Compile and generate various other reports.
9. Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.
10. Perform other duties as assigned.
GENERAL QUALIFICATIONS and REQUIREMENTS:
Education – Graduation from a standard senior high school or equivalent is required. Graduation from an accredited four-year college or university with major coursework in public or business administration, or a directly related field is preferred.
Experience – Minimum of two (2) years’ work experience in business administration/operations, personnel administration, or budget preparation work.
Substitution Note: Additional work experience of the type described or other related education may be substituted for one another on a year-for-year basis.
Licensure and/or Certification – If driving is required, must possess a valid driver license from state of residence.
Regulatory Knowledge – Working knowledge of, or the ability to rapidly assimilate information related to TXDPS, State and Federal regulations, legislation, guidelines, policies and procedures.
Technology – Proficiency with Microsoft Office and appropriate levels of proficiency with utilized software and systems (e.g. CAPPS, SharePoint) and be able to learn new software/systems.
Interpersonal Skills – Must demonstrate an ability to exercise poise, tact, diplomacy and an ability to establish and maintain positive, working/professional relationships with internal/external customers. Must demonstrate DPS’ core values: Integrity, Excellence, Accountability, and Teamwork.
Organizational and Prioritization Skills – Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism.
Presentation/Communication Skills – Must be able to construct and deliver clear, concise, and professional presentations and/or communications to a variety of audiences and/or individuals.
Research and Comprehension – Must demonstrate ability to quickly and efficiently access relevant information and be able to utilize and/or present research and conclusions in a clear and concise manner.
Analytical Reasoning/Attention to Detail – Must demonstrate an ability to examine data/information, discern variations/similarities, and be able identify trends, relationships and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems.
Confidentiality and Protected Information – Must demonstrate an ability to responsibly handle sensitive and confidential information and situations and adhere to applicable laws/statutes/policies related to access, maintenance and dissemination of information.
Safety – Must be able to work in safe manner at all times, avoiding shortcuts that have potential adverse results/risks, and must be able to comply with safety standards and best practices.
Remote/Telecommuting Work – This position may have the ability to telecommute based on the needs of the agency. Some in-office work is required.
PHYSICAL and/or ENVIRONMENTAL DEMANDS:
- Environment: Office/Indoors;
- Ambulatory skills, e.g. stand, walk, sit, sit, reach, balance, kneel, crouch;
- Hand-eye coordination and arm/hand/finger dexterity;
- Ability to speak, hear, and exercise visual acuity;
- Ability to transfer weights of up to twenty (20) pounds anticipated for this position;
- Driving requirements: None.
State of Texas Benefits and Retirement Information: https://www.ers.texas.gov/
A DPS employee who is selected for a position in the same salary group and state title as their current position will be transferred with no salary change.
A DPS employee who is selected for a position in their current salary group with a new state title may receive an increase of no more than 3.4% over their current salary regardless of posted salary.
Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions.
DUE TO THE HIGH VOLUME OF APPLICATIONS WE DO NOT ACCEPT TELEPHONE CALLS. ONLY CANDIDATES SELECTED FOR INTERVIEW WILL BE CONTACTED.
State of Texas retirees may be rehired for full-time, non-commissioned positions only under very specific circumstances.
