What are the responsibilities and job description for the Clerk III-Cashier position at Texas Department of State Health Services?
Posting Type: Open to All Applicants Category: Business and Financial Operations FLSA Exempt/
Non-Exempt: Non-Exempt Agency: Health & Human Services Comm Department: Accounting\Financial Services Job Title: Clerk III-Cashier Posting Number: 620747 Full Time/Part Time : Full Time Regular/Temporary: Regular Job Location: 11640 US HWY 87 N City: CARLSBAD Other Locations: SAN ANGELO Contact: AccessHR Service Center Telephone: 888-894-4747 Salary Range: $2,694.33 - $3,946.25 Salary Group: A11 Shift: Days (First) Travel: 5% Closing Date: 11/19/2024 Job Description:
Clerk III-Cashier
Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence.
The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers
The state of Texas offers many benefits to employees. HHSC is a qualifying organization for the Federal Public Service Loan Forgiveness Program, which forgives the remaining balance on college student Direct Loans after making 120 qualifying monthly payments. We also offer excellent health benefits, a lifetime monthly retirement annuityas well as 401(k) and 457 Programs under the Employees Retirement System of Texas.
If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!
The Clerk III reports directly to the Financial Officer at the facility (state hospital or state-supported living center) and provides administrative and financial support services. The Clerk III routinely performs advanced (senior-level) clerical and financial work for the financial office in areas of bookkeeping and financial activities (such as, compiling and tabulation of data), inventory audits, and mail processing. Is also responsible for the coordinating of clerical activities including requesting materials and office supplies, handling and transporting facility documents or mail and maintaining accurate financial files.
The Clerk III has a working knowledge of the HHSC rules and facility policies and procedures, demonstrates the ability to communicate clearly both orally and in writing and provides training as needed to other employees. Completion of job duties requires working under limited supervision with considerable latitude for the use of initiative and independent judgement and provides excellent customer service to all consumers.
Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
Responsible for receiving, sorting, date stamping, and distributing all the campus mail from the post office. Participates in the daily run to the local post office to pickup and drop off mail.
Receiving, filing, and storing of completed purchase vouchers and journal vouchers (Regional facility) and deposit vouchers. Coordinates requesting materials, postage, registered mail, packages and other office supplies with Financial Officer.
Assist in maintaining the storage, tracking log, and release of personal effects. Receive patient personal effects from admissions and/or unit drop-off boxes. Perform annual escheats of patients personal effects.
Coordinate with the Accounting Technician II (NRAO) or Accountant I (RBMO) in distribution of payroll warrants.
Distributes cash per patient special requests or client outings. Writes receipts to reflect the source of the funds (petty cash or trust fund) and the purpose of the payment. Recieves unused funds back, reconciles the petty cash box, and communicates with the Accountant I (RBMO) the balances needed to replenish the petty cash.
Prepares daily receipts (call in sheets) and daily bank deposits. Receives funds (cash or check) through mail or at the cashier window. Writes receipts and pulls all documentation together for the Accounting Technician II to deposit.
Assist the Property Department on their annual asset inventory for all assets in the accounting department. Assist with canteen inventory (if one on the campus) to inventory the stock at the canteen.
Other duties as assigned include but are not limited to administration, cashiers, and fiscal services. Provides training on tasks to new employees in the same role. Participate and/or serve in a supporting role to meet the agencys obligation for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities:
Knowledge of clerial and financial procedures; proper use of spelling, punctuation, grammar, and arithmetic; of business and financial policies and procedures; and of records administration and postage procedures.
Skill in using a personal computer. Microsoft applications to include proficiency in Excel, Word, and Outlook, along with the use of 10 key calculator data entry.
Ability to prepare and maintain records, files, and reports; to transfer client effects or mail from one location to another; to make arithmetic computations; to communicate effectively; and to train other employees.
Experience and Education:
Experience in a cashier's office setting/customer service environment, preferably in a state hospital or state supported living center setting. Graduation from a standard or high school or equivalent is generally preferred. Experience and education may be substituted for one another.
Registration or Licensure Requirements:
Valid Texas drivers license or ability to obtain it no later than 90 days after hire date, is preferred. Applicants with an out-of-state drivers license must provide an original certified driving record from the state of driving licensure. Eligible driving record required based on HHSC Fleet Management policy. Initial Selection Criteria:
Experience in accounting and financial operations.
Experience in clerical and financial procedures.
Experience with a computerized accounting or bookkeeping system.
Experience of local, state, and federal laws and regulations relevant to financial operations of a public entity is preferred.
Experience in a cashier's office setting/customer service environment, preferably in a state hospital or state supported living center setting.
Graduation from a standard or high school or equivalent is generally preferred. Experience and education may be substituted for one another. Additional Information:
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS OIG List of Excluded Individuals/ Entities.
Males between the ages of 18 25 must be registered with the Selective Service.
All State Supported Living Center Employees are subject to Random Drug Testing.
Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. MOS Code:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 42A, YN, 0111, 3A1X1. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditors Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
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Non-Exempt: Non-Exempt Agency: Health & Human Services Comm Department: Accounting\Financial Services Job Title: Clerk III-Cashier Posting Number: 620747 Full Time/Part Time : Full Time Regular/Temporary: Regular Job Location: 11640 US HWY 87 N City: CARLSBAD Other Locations: SAN ANGELO Contact: AccessHR Service Center Telephone: 888-894-4747 Salary Range: $2,694.33 - $3,946.25 Salary Group: A11 Shift: Days (First) Travel: 5% Closing Date: 11/19/2024 Job Description:
Clerk III-Cashier
Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence.
The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers
The state of Texas offers many benefits to employees. HHSC is a qualifying organization for the Federal Public Service Loan Forgiveness Program, which forgives the remaining balance on college student Direct Loans after making 120 qualifying monthly payments. We also offer excellent health benefits, a lifetime monthly retirement annuityas well as 401(k) and 457 Programs under the Employees Retirement System of Texas.
If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!
The Clerk III reports directly to the Financial Officer at the facility (state hospital or state-supported living center) and provides administrative and financial support services. The Clerk III routinely performs advanced (senior-level) clerical and financial work for the financial office in areas of bookkeeping and financial activities (such as, compiling and tabulation of data), inventory audits, and mail processing. Is also responsible for the coordinating of clerical activities including requesting materials and office supplies, handling and transporting facility documents or mail and maintaining accurate financial files.
The Clerk III has a working knowledge of the HHSC rules and facility policies and procedures, demonstrates the ability to communicate clearly both orally and in writing and provides training as needed to other employees. Completion of job duties requires working under limited supervision with considerable latitude for the use of initiative and independent judgement and provides excellent customer service to all consumers.
Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
Responsible for receiving, sorting, date stamping, and distributing all the campus mail from the post office. Participates in the daily run to the local post office to pickup and drop off mail.
Receiving, filing, and storing of completed purchase vouchers and journal vouchers (Regional facility) and deposit vouchers. Coordinates requesting materials, postage, registered mail, packages and other office supplies with Financial Officer.
Assist in maintaining the storage, tracking log, and release of personal effects. Receive patient personal effects from admissions and/or unit drop-off boxes. Perform annual escheats of patients personal effects.
Coordinate with the Accounting Technician II (NRAO) or Accountant I (RBMO) in distribution of payroll warrants.
Distributes cash per patient special requests or client outings. Writes receipts to reflect the source of the funds (petty cash or trust fund) and the purpose of the payment. Recieves unused funds back, reconciles the petty cash box, and communicates with the Accountant I (RBMO) the balances needed to replenish the petty cash.
Prepares daily receipts (call in sheets) and daily bank deposits. Receives funds (cash or check) through mail or at the cashier window. Writes receipts and pulls all documentation together for the Accounting Technician II to deposit.
Assist the Property Department on their annual asset inventory for all assets in the accounting department. Assist with canteen inventory (if one on the campus) to inventory the stock at the canteen.
Other duties as assigned include but are not limited to administration, cashiers, and fiscal services. Provides training on tasks to new employees in the same role. Participate and/or serve in a supporting role to meet the agencys obligation for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge Skills Abilities:
Knowledge of clerial and financial procedures; proper use of spelling, punctuation, grammar, and arithmetic; of business and financial policies and procedures; and of records administration and postage procedures.
Skill in using a personal computer. Microsoft applications to include proficiency in Excel, Word, and Outlook, along with the use of 10 key calculator data entry.
Ability to prepare and maintain records, files, and reports; to transfer client effects or mail from one location to another; to make arithmetic computations; to communicate effectively; and to train other employees.
Experience and Education:
Experience in a cashier's office setting/customer service environment, preferably in a state hospital or state supported living center setting. Graduation from a standard or high school or equivalent is generally preferred. Experience and education may be substituted for one another.
Registration or Licensure Requirements:
Valid Texas drivers license or ability to obtain it no later than 90 days after hire date, is preferred. Applicants with an out-of-state drivers license must provide an original certified driving record from the state of driving licensure. Eligible driving record required based on HHSC Fleet Management policy. Initial Selection Criteria:
Experience in accounting and financial operations.
Experience in clerical and financial procedures.
Experience with a computerized accounting or bookkeeping system.
Experience of local, state, and federal laws and regulations relevant to financial operations of a public entity is preferred.
Experience in a cashier's office setting/customer service environment, preferably in a state hospital or state supported living center setting.
Graduation from a standard or high school or equivalent is generally preferred. Experience and education may be substituted for one another. Additional Information:
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS OIG List of Excluded Individuals/ Entities.
Males between the ages of 18 25 must be registered with the Selective Service.
All State Supported Living Center Employees are subject to Random Drug Testing.
Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. MOS Code:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: 42A, YN, 0111, 3A1X1. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditors Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
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Salary : $2,694 - $3,946
